Project Site Secretary & Document Controller

Flip retail; Dubai; On-site; AED 33,000 - 56,000; Full time

Job summary

Flip retail in Dubai is seeking a Site Secretary / Document Controller to manage daily reports, correspondence, minutes of meetings, and site records. You will coordinate with drivers, handle attendance and leave processes, and ensure that all project communications are accurately logged in the ERP system.

The role requires strong organization, excellent communication skills, and the ability to handle multiple priorities in a fast-paced construction environment.

Qualifications

• 5 years of experience preferred in a similar site secretary or document control role.
• Strong organizational and communication skills are essential.
• Proficient with office software and ERP/systems for records and reports.
• Ability to manage multiple tasks, deadlines, and stakeholders effectively.

Responsibilities

• Prepare daily reports for entry to client and professional teams.
• Handle incoming/outgoing letter correspondence promptly and accurately.
• Arrange and take minutes for conferences (kick-off, progress, and status meetings).
• Coordinate with drivers for transportation plans and courier logistics.
• Manage records requests (tickets, certificates) in the system for site teams.
• Update authority logs, mobilization and closeout checklists in the ERP system.
• Prepare and update project mobilization and closeout materials.
• Take care of site communications, call lists, and monthly customer/client reports.

Skills

Administrative support

Document control

Communication

Attention to detail

MS Office

Job description

Flip retail in Dubai is seeking a Site Secretary / Document Controller to manage daily reports, correspondence, minutes of meetings, and site records. You will coordinate with drivers, handle attendance and leave processes, and ensure that all project communications are accurately logged in the ERP system.

The role requires strong organization, excellent communication skills, and the ability to handle multiple priorities in a fast-paced construction environment.