Project Records and Information Management Specialist

AECOM Middle East Ltd; Dubai; Sur place; AED 89 000 - 179 000; Plein temps

Résumé du poste

AECOM in Dubai, United Arab Emirates is seeking a Project Records and Information Management Specialist to support project records, information resources and administrative coordination within the Transportation business line.

The role involves working with Project Managers, IT teams, Records Management personnel and end users to maintain effective project information practices and protect and organize project records.

Qualifications

• No mandatory academic qualifications specified.
• Ability to follow established procedures and complete tasks under supervision.
• Ability to collaborate with Project Managers, IT personnel, and Records Management teams.
• Strong written communication for correspondence and reference inquiries.

Responsabilités

• Coordinate with Project Managers, IT teams and Records Management personnel to support project records protection.
• Assist in safeguarding and managing project information; recommend storage and rotation practices.
• Support consistent application of established records practices and identify process improvements.
• Evaluate information resources and assist in selecting suitable options for project needs.
• Prepare statistical reports on project resource usage and operational efficiency.

Connaissances

Project records management

Information resources coordination

Team collaboration

Basic troubleshooting

Written communication

Description du poste

Project Records and Information Management Specialist Job Snapshot

Role: Project Records and Information Management Specialist
Location: Dubai, United Arab Emirates
Industry: Civil Engineering
Function: Filing-Records Management
Experience: Not specified
Job Type: Full Time
Work Arrangement: On-site

AECOM is seeking a professional to support project records, information resources, and administrative coordination within its Transportation business line in Dubai, United Arab Emirates. The role involves working with Project Managers, IT teams, Records Management personnel, and end users to maintain effective project information practices, resolve routine issues, and support the appropriate protection and organization of project records. The successful candidate will contribute to resource planning, information service evaluations, performance reporting, and continuous improvement initiatives while following established procedures and working under direct supervision. This opportunity forms part of AECOM 's Design and Consulting Services (DCS) business group, supporting projects within the Middle East and Africa region.

Job Details

• Country: United Arab Emirates
• City: Dubai
• Industry: Civil Engineering
• Function: Filing-Records Management
• Salary: Not disclosed
• Gender: No Preference
• Candidate Nationality: Not specified
• Job Type: Full Time
• Work Arrangement: On-site

Key Responsibilities

Project Records Management

• Coordinate with Project Managers, IT teams, and Records Management personnel to support appropriate project records protection procedures.
• Assist in determining suitable methods for safeguarding and managing project information.
• Provide recommendations on storage media, rotation practices, and records management procedures.
• Support the consistent application of established project records practices.
• Help identify improvements to records management processes and information handling.

Information Resources and Project Support

• Understand project information requirements and help determine appropriate resources.
• Evaluate external tools and resources to support project needs.
• Analyze available information services and assist in selecting suitable options.
• Support the acquisition and organization of resource materials.
• Select and order new reference and information materials as required.
• Respond to correspondence relating to specialized reference subjects.

Operational and Technical Coordination

• Perform routine assignments under direct supervision and in accordance with established procedures.
• Collaborate with team members and end users to troubleshoot basic operational problems.
• Participate in developing practical solutions to routine information management challenges.
• Coordinate with relevant departments to support efficient project activities.
• Contribute effectively to team objectives and assigned responsibilities.

Performance Reporting and Process Improvement

• Prepare statistical reports covering project resource usage and operational efficiency.
• Review available information to identify opportunities for improved processes.
• Proactively recommend improvements that support efficiency and cost savings.Assist in evaluating the effectiveness of information services and resources.
• Contribute to continuous improvement initiatives within the assigned function.

Requirements and Professional Capabilities

The employer has not specified mandatory academic qualifications, professional certifications, or minimum years of experience for this vacancy. The responsibilities involve the following capabilities:

• Ability to follow established procedures and complete assigned tasks under supervision.
• Understanding of project records management and information resource coordination.
• Ability to collaborate with Project Managers, IT personnel, and Records Management teams.
• Basic troubleshooting and problem-solving capabilities.
• Ability to evaluate information resources and support resource selection.
• Skills in preparing statistical reports and maintaining accurate information.
• Effective written communication for correspondence and reference inquiries.
• Ability to identify operational improvements and potential cost savings.
• Teamwork and a commitment to achieving shared project objectives.

Business and Project Information

• Employer: AECOM
• Business Line: Transportation
• Business Group: DCS
• Strategic Business Unit: Middle East and Africa
• Career Area: Administration
• Requisition ID: J10160732
• Work Location Model: On-site

Employee Benefits and Development

• AECOM offers a range of employee benefits and professional development opportunities. Depending on employment status and applicable benefit arrangements, these may include medical and other insurance coverage, paid time off, leave provisions, well-being resources, employee assistance programs, and additional employee benefits.
• Employees also have access to professional development opportunities, training programs, and a global network of specialists working across infrastructure and consulting disciplines. Specific benefit eligibility depends on the applicable employment arrangements.

Recruitment and Onboarding Information

AECOM is committed to maintaining a secure and trustworthy recruitment process. All newly hired employees are required to attend an in-person Day 1 onboarding session at an AECOM office location as a condition of employment.

About AECOM

AECOM is a global infrastructure consulting firm delivering professional services across transportation, water, environment, energy, and buildings. The company works with public- and private-sector clients throughout the project lifecycle, including advisory, planning, design, engineering, program management, and construction management. With a global workforce of more than 50,000 professionals, AECOM brings together planners, designers, engineers, scientists, digital innovators, and project specialists to develop sustainable and resilient infrastructure solutions. AECOM reported revenue of $16.1 billion for fiscal year 2025 and is a Fortune 500 company. Guided by its purpose of delivering a better world, AECOM provides opportunities to collaborate on infrastructure projects that support communities and future generations.

AECOM is an Equal Opportunity Employer and handles applicant information confidentially in accordance with its equal employment opportunity guidelines.