Project Manager (Facilities & Real Estate) – 6–12 Month FTC

NEP Singapore, India & MENA; Dubai; On-site; AED 180,000 - 320,000; Full time

Job summary

NEP Singapore, India & MENA is seeking a skilled project coordinator to lead the relocation of its Dubai office. The role concentrates on planning the move, coordinating contractors, and delivering the project on time and within budget while upholding quality standards.

You will manage RFPs for mover services, engage with authorities and internal teams, and oversee all documentation and the handover of the existing premises.

Qualifications

• Bachelor’s degree or equivalent in project management, facilities management, construction, or related field.
• At least five years of relevant experience in project coordination or management, facilities, construction, workplace fit-out or a similar role.
• Demonstrated experience managing a workplace move, office fit-out or comparable project from planning through delivery and handover.
• Experience coordinating contractors, vendors, internal technical teams and business stakeholders, and managing budgets, schedules and project documentation.
• A recognized project management qualification such as PMP or PRINCE2 is desirable.
• Knowledge of local building, landlord and safety requirements is an advantage; the role should coordinate specialist advice where permits or technical approvals are required.

Responsibilities

• Coordinate office move from planning to handover.
• Plan the physical fit-out of the new location and IT infrastructure.
• Engage with authorities, contractors and NEP teams to minimize disruption.
• Prepare, issue, and analyze a detailed RFP for mover services.
• Prepare a move budget and timeline, and report move costs to Management.
• Liaise with employees on moving schedules and oversee handover of old premises.

Skills

Relocation planning

Site visits

Budget management

Stakeholder management

RFP preparation

Move scheduling

Vendor liaison

Education

Bachelor's degree in related field

Job description

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Skills and Competencies

• Ensure the relocation of the office is delivered to the agreed time, cost and quality criteria as aligned to the Management expectations.
• Perform site visits and Quality checks as required for the new premises.
• To secure the physical delivery of the new office and to ensure the new office location has been correctly organized / designed to suit our business needs as per the proposed master plan design plan.
• Analyse office space, coordinate alteration and renovations with the contractors, manage budget and maintain all necessary documentation along with regular reporting to the Management.
• Plan the physical fit out of the new location and the associated IT infrastructure to suit the business requirements.
• To engage with different stakeholders including the building authorities, contractors & in house NEP team leads (Engineering, Warehouse & Office team) to plan and facilitate the office move with least disruption to business.
• Prepare, issue, and analyze a detailed RFP for mover services to facilitate the move.
• Prepare a preliminary move budget, provide status updates on move costs and prepare a timeline / schedule for the physical move
• Communicate with employees to advise them of the moving out schedule.
• Act as liaison between NEP and all vendors. Plan and prepare for preventive and reactive maintenance of the new premises.
• Prepare and finalize the handover of the existing (old) premises to the landlords and complete all the paperwork to terminate the existing lease.
• Any other relevant business task as assigned by reporting-line manager.

Qualifications and Experience

• A bachelor’s degree or equivalent qualification in project management, facilities management, construction, civil engineering, business administration or a related field; equivalent relevant experience will also be considered.
• At least five years of relevant experience in project coordination or management, facilities, construction, workplace fit-out or a similar role.
• Demonstrated experience managing a workplace move, office fit-out or comparable project from planning through delivery and handover.
• Experience coordinating contractors, vendors, internal technical teams and business stakeholders, and managing budgets, schedules and project documentation.
• A recognized project management qualification such as PMP or PRINCE2 is desirable.
• Knowledge of local building, landlord and safety requirements is an advantage; the role should coordinate specialist advice where permits or technical approvals are required.