Project Coordinator (ME1074)

Mediclinic International; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Mediclinic International seeks a Project Coordinator to support the Operational Excellence department and transformation programme across multiple facilities. You will manage governance forums, track RAID, control documents in the process repository, schedule workshops, and coordinate training and champion activities, delivering timely reports to the Manager and governance bodies.

Responsibilities include documenting decisions, maintaining programme records, and ensuring actions are closed,

Qualifications

• Essential: 4+ years in project coordination or PMO support, with 2+ years in healthcare or multi-site settings.
• Desirable: CAPM/PRINCE2 Foundation or equivalent; proficiency in MS 365, Excel and PowerPoint; Arabic desirable.

Responsibilities

• Governance & Coordination: Coordinate governance forums and action follow-ups.
• Programme & RAID Tracking: Maintain RAID logs, milestones and backlogs.
• Document & Repository Management: Control versions and ensure access.
• Workshop, Training & Engagement: Schedule workshops, trainings and collect feedback.
• Reporting & Administration: Prepare status reports, dashboards, budgets, procurement support.

Skills

Arabic communication

Project coordination

PMO administration

RAID tracking

Document management

Stakeholder engagement

Scheduling & logistics

Reporting & analytics

Budget & procurement

Operations awareness

Education

Bachelor's degree in Business Administration, Project Management, Health Administration or related field

CAPM/PRINCE2 Foundation

Arabic language desirable

Tools

Microsoft 365

Excel

PowerPoint

Word

SharePoint

Job description

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Closing date: 14/10/2026
Number of positions: 1
Recruiter name:Siva Krishna Bonda
Reference number: 74286

MAIN PURPOSE OF JOB

Role Summary

The Project Coordinator keeps the Operational Excellence department and the transformation programme running to cadence: governance forums, action and RAID tracking, documentation control in the process repository, scheduling of workshops, training and champion activity across facilities, and accurate, timely reporting to the Manager and governance bodies.

MAIN PURPOSE OF THE JOB

To provide the coordination, documentation and reporting support that allows a lean specialist team to operate across all facilities, making sure decisions are recorded, actions closed, documents controlled, sessions scheduled and stakeholders informed.

KEY RESPONSIBILITY AREAS

KEY RESPONSIBILITIES

Governance & Coordination: Coordinate key governance forums, including Process Council, Change Control Board, performance reviews and partner meetings. Prepare meeting packs, document decisions and ensure timely follow-up of agreed actions.

Programme & RAID Tracking: Maintain accurate programme records, including risks, assumptions, issues and dependencies (RAID), milestones, stage gates, benefits and continuous improvement backlogs.

Document & Repository Management: Maintain effective document control across BPM and SharePoint repositories, ensuring accurate version control, publishing, access management and timely re-certification of process documentation.

Workshop, Training & Engagement Coordination: Coordinate workshops, pilots, training and champion activities across facilities, including scheduling, attendance, materials, logistics and participant feedback.

Reporting & Department Administration: Prepare status reports, dashboards and presentations, support departmental budget and procurement activities, and continuously improve administrative processes, tools and ways of working.

REQUIRED EDUCATION

ESSENTIAL EDUCATION

Bachelor's degree in Business Administration, Project Management, Health Administration or a related field.

DESIRED EDUCATION

CAPM/PRINCE2 Foundation or equivalent project-coordination certification; proficiency in Microsoft 365, Excel and PowerPoint; Arabic desirable.

REQUIRED EXPERIENCE

ESSENTIAL MINIMUM EXPERIENCE

At least 4 years' experience in project coordination, PMO support or programme administration, including 2 years in healthcare or a multi-site organisation.

DESIRED EXPERIENCE

Basic understanding of digitalisation, automation and AI concepts, sufficient to support technology-mapping workshops, track the automation/AI pipeline and coordinate transformation activities. Experience supporting a transformation programme with external partners; maintaining RAID logs, action trackers and governance packs; scheduling multi-facility training and workshops; working with process repositories or document control systems.

REQUIRED JOB SKILLS AND KNOWLEDGE

• Verbal and written communication skills in Arabic
• Project coordination and PMO administration
• Digitalisation, automation and AI fundamentals: supporting technology-mapping and transformation activities
• RAID, action and milestone tracking
• Document and version control (SharePoint, BPM repository)
• Microsoft Excel, PowerPoint and Word
• Meeting facilitation support, minute-taking and decision logging
• Scheduling and logistics across multiple sites
• Report preparation and data consolidation
• Stakeholder communication and follow-up
• Basic process/BPMN awareness
• Awareness of operations command centre and AI adoption programmes
• Budget and procurement administration
• Healthcare organisational awareness

All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program.