Project Coordinator (UAE National)

Egis; Al Ain; On-site; AED 120,000 - 180,000; Full time

Job summary

Waagner Biro Bridge Systems in Al Ain, UAE, seeks a detail-oriented Project Coordinator to orchestrate project activities, coordinate across departments, and ensure on-time, on-budget delivery.

You will prepare meeting minutes, track actions, manage schedules and budgets, and produce clear reports to stakeholders, while supporting events and logistics with a proactive mindset.

Qualifications

• Minimum 4 years of experience as a Project Coordinator or in a similar project support role.
• Exceptional organisational and multitasking capabilities to manage multiple projects.
• Outstanding attention to detail and accuracy in all project documentation.

Responsibilities

• Organise and facilitate project meetings, prepare meeting minutes, and track action items.
• Monitor project budgets and expenditures, providing regular financial updates to stakeholders.
• Prepare and distribute project status reports, coordinate events and logistics.

Skills

Organizational skills

Multitasking

Attention to detail

Stakeholder management

Budget management

Risk mitigation

Presentation skills

Tools

PowerPoint

Data visualisation tools

Project management software

Job description

About Us

Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.

Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.

Learn more: www.waagnerbiro-bridgesystems.com

About the Role

We are seeking an organised and detail-oriented Project Coordinator to join our dynamic team in Al Ain, United Arab Emirates. In this pivotal role, you will be responsible for orchestrating project activities, facilitating seamless communication across departments, and ensuring that all projects are delivered on time and within budget. The successful candidate will demonstrate exceptional organisational skills, a collaborative approach, and a commitment to supporting project success through meticulous planning and proactive problem-solving.

• Organise and facilitate project meetings, prepare comprehensive meeting minutes, and track action items to completion with precision Liaise with cross-functional teams to gather project information and ensure seamless collaboration across all departments Maintain detailed project documentation, including schedules, budgets, and status reports, utilising project management tools and software
• Monitor project budgets and expenditures, providing regular financial updates and analysis to project stakeholders Proactively identify and resolve project obstacles, proposing practical solutions to maintain project momentum and delivery timelines Maintain a professional and organised project repository, ensuring all documentation is accessible, current, and compliant with organisational standards
• Prepare and distribute project status reports, highlighting key milestones, risks, and achievements to relevant stakeholders Support the coordination of project-related events, meetings, and presentations, managing logistics and technical requirements Analyse project data and create clear, concise reports that communicate project outcomes and business insights to stakeholders

What do we need from you

Required Skills and Experience

• Minimum 4 years of experience as a Project Coordinator or in a similar project support role
• Exceptional organisational and multitasking capabilities with the ability to manage multiple projects simultaneously
• Outstanding attention to detail and an unwavering commitment to accuracy in all project documentation

Desirable Skills and Experience

• Experience with presentation software (PowerPoint) and the ability to create visually engaging project materials
• Familiarity with budget management and financial reporting processes
• Knowledge of risk identification and mitigation strategies within project environments
• Experience in stakeholder management and communication
• Certification in project management (such as PRINCE2, PMP, or CAPM)
• Background in a corporate or professional services environment
• Experience working in a multicultural or international setting
• Familiarity with data visualisation tools and techniques