Project Coordinator - IREF

Johnson Controls, Inc.; Dubai Emirate; On-site; AED 90,000 - 130,000; Full time

Job summary

Johnson Controls, Inc. in Dubai is seeking a Project Coordinator to support Industrial Refrigeration and Energy Solutions (IREF) across the Middle East.

You will coordinate activities from initiation to completion, ensuring clear communication among customers, project managers, engineering, procurement, logistics, and finance. You will help maintain schedules, document accurately, and drive operational excellence while delivering projects efficiently and enhancing customer satisfaction in a

Qualifications

• Bachelor's degree in business, engineering, or related field.
• 3–5 years in project or operations coordination.
• Experience coordinating multiple stakeholders across functions (engineering, procurement, logistics, finance, operations).
• Strong organizational and multitasking skills with ability to manage competing priorities.
• Advanced proficiency in Microsoft Office applications (Excel, Outlook, PowerPoint, Word).
• Strong verbal and written communication with customers and internal stakeholders.
• Experience working with ERP systems.

Responsibilities

• Provide day-to-day project coordination for IREF projects in the Middle East.
• Coordinate with PMs, Engineering, Procurement, Logistics, Finance, and Field Ops to hit milestones.
• Monitor progress and follow up on delays, actions, approvals, and deliverables.
• Support project planning: schedules, resource allocation, documentation, progress tracking.
• Coordinate procurement and delivery of project materials, equipment, and spare parts.
• Arrange local and international shipments with logistics providers and customs.
• Maintain project documentation, including POs and delivery records.
• Process project transactions in ERP systems and assist invoicing.
• Prepare project status reports, dashboards, and updates for management.

Skills

Project coordination

Stakeholder management

Communication skills

Attention to detail

Deadline-driven

Education

Bachelor's degree in Business Administration, Project Management, Engineering, Supply Chain, Operations Management, or related field

Tools

ERP systems

MS Office suite

Job description

What You Will Do

The Project Coordinator will report directly to the Operations Supervisor and will be based in Dubai, supporting the successful execution of Industrial Refrigeration and Energy Solutions (IREF) projects across the Middle East region. In this role, you will be responsible for coordinating project activities from initiation through completion, ensuring effective communication between customers, project managers, engineering teams, procurement, logistics, finance, subcontractors, and other internal stakeholders. You will play a key role in maintaining project schedules, supporting operational excellence, and ensuring projects are delivered efficiently while enhancing the overall customer experience. As part of a dynamic and multicultural environment, you will contribute to the successful delivery of projects by ensuring timely follow-up, accurate documentation, and seamless coordination across all project functions.

How You Will Do It

• Provide day-to-day project coordination support for IREF projects across the Middle East region.
• Coordinate with Project Managers, Engineering, Procurement, Logistics, Finance, and Field Operations teams to ensure project milestones and deliverables are achieved on schedule.
• Monitor project progress and proactively follow up with internal stakeholders to address delays, action items, approvals, and outstanding deliverables.
• Support project planning activities, including preparation of schedules, resource allocation, documentation, and progress tracking.
• Coordinate the procurement and delivery of project materials, equipment, and spare parts, ensuring timely availability at project sites.
• Arrange and track local and international shipments, working closely with logistics providers, suppliers, and customs agencies where required.
• Maintain project documentation, including purchase orders, material tracking reports, delivery records, project correspondence, and close-out documents.
• Process and validate project transactions within ERP systems, ensuring accuracy and timely completion of all related activities.
• Assist with project invoicing, revenue recognition activities, and coordination of customer documentation required for billing.
• Prepare project status reports, dashboards, and updates for management and project teams.
• Coordinate customer communications related to project schedules, material deliveries, site access requirements, and project progress updates.
• Ensure compliance with company policies, quality standards, and project governance requirements.
• Support inventory management and material control activities associated with project execution.
• Participate in continuous improvement initiatives aimed at enhancing project delivery efficiency and customer satisfaction.
• Perform other project administration and coordination duties as assigned.

What We Look For

• Required Bachelor's Degree in Business Administration, Project Management, Engineering, Supply Chain, Operations Management, or a related field.
• 3-5 years of experience in project coordination, operations coordination, project administration, or a similar role.
• Experience coordinating multiple stakeholders across engineering, procurement, logistics, finance, and operations functions.
• Strong organizational, planning, and multitasking skills with the ability to manage competing priorities.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Outlook, PowerPoint, and Word.
• Strong verbal and written communication skills with the ability to communicate effectively with customers and internal stakeholders.
• Experience working with ERP systems.
• Strong attention to detail and a proactive, solution-oriented approach.
• Ability to thrive in a fast-paced, deadline-driven project environment.

Preferred

• Experience in industrial refrigeration, HVAC, construction, MEP, building technologies, manufacturing, or engineering project environments.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we've been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world's largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.