Project Coordinator / Executive Assistant

Ladwig Consulting; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

Ladwig Consulting is seeking an experienced Executive Assistant / Project Coordinator in Dubai to support senior management and coordinate business operations. Ideal candidates are organized, energetic, and thrive in fast-paced environments.

The Executive Assistant will provide administrative support, manage projects, prepare presentations, and ensure smooth operations while maintaining confidentiality and professionalism.

Qualifications

• 5+ years of experience in a similar Executive Assistant, Business Assistant, or Project Coordinator role within the UAE.
• Currently based in Dubai.
• Good understanding of legal, financial, and corporate administration processes in the UAE.

Responsibilities

• Provide executive and administrative support to senior management.
• Coordinate business projects and monitor timelines.
• Prepare presentations and reports.

Skills

Organizational skills

Project coordination

Communication skills

Fluent in Russian

Fluent in English

Advanced MS Excel

Presentation skills

Job description

Dubai, United Arab Emirates | Posted on 06/17/2026

Our client, a growing real estate development company in Dubai, is seeking an experienced Executive Assistant / Project Coordinator to provide high-level support to senior management and coordinate key business operations and projects.

This role is ideal for a highly organized, energetic, and proactive professional who thrives in a fast-paced environment and enjoys taking ownership, driving execution, and ensuring things get done.

Key Responsibilities

• Provide executive and administrative support to senior management.
• Coordinate business projects, monitor timelines, deadlines, and follow up on action items.
• Prepare presentations, reports, business summaries, and analytical materials.
• Assist with legal, financial, HR, and corporate administration processes.
• Coordinate with external lawyers, auditors, banks, consultants, and service providers.
• Support contract preparation, document management, and approval workflows.
• Liaise with UAE government entities and regulatory authorities when required.
• Organize meetings, business travel, and executive schedules.
• Maintain accurate records, documentation, and reporting systems.
• Support process improvements and ensure smooth day-to-day business operations.

Requirements

• 5+ years of experience in a similar Executive Assistant, Business Assistant, or Project Coordinator role within the UAE.
• Currently based in Dubai.
• Previous experience in real estate development, construction, architecture, engineering, or a related industry is preferred.
• Good understanding of legal, financial, and corporate administration processes in the UAE.
• Experience working with banks, auditors, lawyers, and external consultants.
• Advanced MS Excel skills, including reporting and data analysis.
• Strong PowerPoint and presentation preparation skills.
• Fluent Russian and English (written and spoken).
• Strong organizational, communication, and project coordination skills.
• High level of responsibility, confidentiality, attention to detail, and professionalism.