Project Coordinator

Paris Group; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Jw Turner Contracting LLC, affiliated with Paris Group, seeks a proactive Procurement cum Project Coordinator with document control experience to support high-end interior fit-out projects across the UAE. You will coordinate activities, manage documentation, and assist the team to ensure timely, quality delivery of works.

The role requires strong document control skills, excellent communication, and UAE-based availability for site travel as needed.

Qualifications

• Bachelor's degree in Engineering, Architecture, Business Administration, or related field.
• Minimum 3 years’ experience as a Project Coordinator with document control in the fit-out or interior contracting industry in the UAE.
• Strong knowledge of document control procedures and systems e.g. Aconex, Primavera Contract Management.
• Excellent written and verbal communication skills; highly organized with strong attention to detail.
• UAE experience and availability to travel to site as needed.

Responsibilities

• Assist the project manager in planning, scheduling, and coordinating all project activities.
• Maintain and manage project documentation including submittals, RFIs, drawings, method statements and approvals.
• Track project milestones, deadlines, and deliverables ensuring all documentation is up to date and accurately filed.
• Act as a liaison between internal teams, subcontractors, consultants and clients for communication and document control.
• Prepare and issue internal and external correspondences in line with project requirements.
• Ensure all project documents comply with company and client standards and are submitted through relevant platforms e.g. Aconex, Procore etc.
• Coordinate with procurement and site teams to track materials and site progress.
• Support the project manager in preparation of progress reports, MOMs and handover documentation.
• Attend site meetings, record minutes and follow up on action points.
• Ensure confidentiality and proper version control of all project documents.

Skills

Document control

MS Office

Communication

Organization

Attention to detail

Dubai approvals

Education

Bachelor's degree

Tools

Aconex

Primavera Contract Management

Job description

Jw Turner Contracting LLC an affiliate of Paris Group is an in-house provider of high-quality fit-out and maintenance services specializing in retail and hospitality projects. We pride ourselves on delivering exceptional results by ensuring that every detail of the project is meticulously planned and executed.

We are looking for a proactive and organized Procurement cum Project Coordinator with document control experience to support the execution of high-end interior fit-out projects across the UAE. The ideal candidate will play a critical role in coordinating project activities, managing documentation and supporting the project team to ensure timely and quality delivery of works.

Key Responsibilities

• Assist the project manager in planning, scheduling, and coordinating all project activities
• Maintain and manage project documentation including submittals, RFIs, drawings, method statements and approvals
• Track project milestones, deadlines, and deliverables ensuring all documentation is up to date and accurately filed
• Act as a liaison between internal teams, subcontractors, consultants and clients for communication and document control
• Prepare and issue internal and external correspondences in line with project requirements
• Ensure all project documents comply with company and client standards and are submitted through relevant platforms e.g. Aconex, Procore etc.
• Coordinate with procurement and site teams to track materials and site progress
• Support the project manager in preparation of progress reports, MOMs and handover documentation
• Attend site meetings, record minutes and follow up on action points
• Ensure confidentiality and proper version control of all project documents

Requirements

• Strong knowledge of document control procedures and systems e.g. Aconex, Primavera Contract Management etc.
• Excellent written and verbal communication skills
• Proficiency in MS Office Word, Excel, PowerPoint and PDF editing software
• Highly organized, detail-oriented and able to handle multiple priorities
• Familiarity with local authority approval procedures Dubai Municipality Trakhees DDA etc is preferred
• Bachelor's degree in Engineering, Architecture, Business Administration, or related field.
• Minimum 3 years’ experience as a Project Coordinator, with relevant experience in document control in the fit-out or interior contracting industry in the UAE.
• UAE experience and availability to travel to site as needed.