Project Administrator (Emirisation Programme)

HR Engine; Dubai; On-site; AED 55,000 - 85,000; Full time

Job summary

HR Engine is recruiting a Project Administrator to join our Dubai team, working across HR, business development, marketing and executive administration. The role offers exposure across disciplines and is suited for ambitious early-career Emirati candidates seeking a solid foundation for long-term growth.

Key responsibilities include recruitment administration, client proposals, marketing content, market research and calendar management for senior management.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Communications, Finance, HR or related discipline.
• Excellent written and spoken English; IELTS 6+ if available.
• MS Office proficiency (Word, Excel, Outlook, Teams).
• Fresh grad to 3 years experience in administration or business support.

Responsibilities

• Assist with HR & recruitment administration, candidate records and interview scheduling.
• Support business development, proposals, project documentation and client submissions.
• Create presentations, social media content and marketing materials; support market research.
• Coordinate meetings, travel, expenses and calendars for senior management.

Skills

English proficiency

Organisational skills

Communication skills

Independent and collaborative working

Education

Bachelor's degree

Tools

Microsoft Office

Job description

HR Engine is a recruitment and HR solutions firm helping businesses attract, hire and retain the right talent. We work with organisations across multiple industries, providing specialist recruitment, executive search, Emiratisation solutions, Recruitment Process Outsourcing (RPO) and flexible workforce solutions.

As part of our Emiratisation practice, we partner with leading organisations to connect Emirati talent with meaningful career opportunities that offer professional development and long-term growth.

About Our Client

Our client is an established multidisciplinary construction consultancy with over 15 years of experience and a portfolio of 500+ projects valued at over AED 100 billion across the region.

The firm has contributed to some of the region's most prestigious developments, including Qiddiya, Sports Boulevard and King Abdullah Financial District in Saudi Arabia, alongside landmark local destinations such as One Za'abeel, JW Marriott Marquis Dubai, Grand Hyatt Dubai and Bulgari Mansions.

With a growing regional presence and an impressive portfolio spanning luxury hospitality, entertainment, residential and large-scale masterplanning, our client offers the opportunity to join a dynamic team involved in developments shaping the region's future.

About the Opportunity

• We are recruiting a Project Administrator to join our client's team in Dubai.
• This is not a typical administrative position. The successful candidate will work across four key business functions: Human Resources, Business Development, Marketing and Executive Administration.
• The role offers an opportunity to understand how a professional consultancy operates, work alongside senior professionals and contribute directly to activities supporting the organisation's growth.
• It is particularly suited to an ambitious early-career Emirati candidate who enjoys variety, is eager to develop new skills and wants to build a strong foundation for a long-term career.

Key Responsibilities

HR & Recruitment Support

• Assist with recruitment administration, candidate records and interview scheduling.
• Maintain accurate employee information and HR documentation.
• Support the coordination of employee performance reviews.
• Assist the HR team with general administrative activities and internal communications.

Business Development & Project Support

• Support client registrations, vendor portals and prequalification processes.
• Assist in preparing business proposals, project documentation and client submissions.
• Coordinate with internal teams to maintain updated company profiles, employee CVs and project references.
• Track submission deadlines and ensure documentation is accurate and complete.

Marketing & Communications

• Assist with creating presentations, social media content and marketing materials.
• Support market research covering clients, industries and business opportunities.
• Help coordinate corporate events, exhibitions and internal initiatives.
• Maintain marketing databases, content libraries and digital records.
• Support the preparation and scheduling of approved social media content.

Executive & Administrative Support

• Coordinate meetings, appointments and calendars for senior management.
• Assist with travel arrangements, expense claims and meeting preparation.
• Track company documentation, renewals and administrative deadlines.
• Provide general administrative support across business functions.

Requirements

• Bachelor's degree in Business Administration, Marketing, Communications, Finance, Human Resources or a related discipline.
• Fresh grad to 3 years of experience in administration, business support or a similar role.
• Previous experience in consulting, professional services or a sales-oriented organisation.
• Excellent written and spoken English, with an IELTS score of 6 or above (if available).
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook and Teams.
• Comfortable using digital tools and learning new business systems.
• Strong organisational skills, attention to detail and the ability to manage multiple priorities.
• Professional communication skills and the ability to work independently and collaboratively.

Additional Advantages

• Familiarity with CRM, recruitment or business management platforms such as Odoo or HubSpot.
• Familiarity with AI productivity tools.
• Strong Arabic communication skills (written and verbal).

Why Join Our Client?

Exposure beyond one department: Gain hands-on experience in HR, business development, marketing and executive operations rather than being limited to routine administrative tasks.

Work alongside experienced professionals: Collaborate with senior management and specialist teams, gaining insight into how business decisions are made and projects are delivered.

Develop valuable business skills: Build practical knowledge of recruitment, client engagement, marketing, project coordination and corporate administration.

Opportunity to grow: Join a growing organisation where curiosity, initiative and a willingness to learn are valued, with opportunities to take on greater responsibilities as your experience develops.