HR and Admin Manager

Fletcher Piccolo Associates (FPA); Dubai; On-site; AED 240,000 - 420,000; Full time

Job summary

Fletcher Piccolo Associates (FPA) is seeking an experienced HR and Admin Manager in the UAE to lead people operations and administrative services for a construction business. You will support the full employee lifecycle, ensure compliance with UAE labour requirements, and build efficient processes for office and site teams.

You will develop HR policies, manage recruitment and onboarding, handle records and payroll inputs, and advise managers on performance and relations.

Qualifications

• Bachelor’s degree in HR or business administration (or related field).
• Multiple years of HR and admin experience with management responsibility.
• Experience in construction, engineering, or project-based industries preferred.
• Solid knowledge of UAE labour regulations and visa/work-permit processes.
• Experience handling employment documentation with confidentiality and compliance.

Responsibilities

• Develop and implement HR policies, procedures, and admin processes aligned with UAE regulations and business needs.
• Oversee recruitment and onboarding for office and site roles with hiring managers.
• Maintain employee records, contracts, attendance, leave, payroll inputs, and HR documentation.
• Ensure compliance with UAE labour law and visa/work-permit requirements; liaise with authorities and providers.
• Advise managers on performance, employee relations, and workplace policies; escalate as needed.
• Coordinate performance reviews, training, engagement, and development initiatives for office and site teams.
• Oversee office admin, facilities, procurement, travel, housing, transport, and other admin services.
• Manage HR and admin budgets, vendor management, and service levels; seek cost-saving opportunities.
• Prepare regular workforce reports and metrics (headcount, turnover, attendance).
• Lead and develop HR and admin teams across multiple locations.

Skills

Recruitment

Employee relations

Payroll coordination

Performance management

HR operations

Leadership

Data reporting

Communication

Confidentiality

UAE labour regulations

Education

Bachelor’s degree in HR/BA

Tools

HR systems

Job description

We’re seeking an experienced HR and Admin Manager to lead people operations and administrative services for a construction business in the UAE. You’ll support the full employee lifecycle, help ensure compliance with UAE labour requirements, and build efficient processes that serve both office teams and site-based employees. This is an opportunity to make a practical impact on workforce planning, employee experience, and day-to-day operations.

Responsibilities

• Develop and implement HR policies, procedures, and administrative processes aligned with business needs and UAE labour regulations.
• Manage recruitment and onboarding for office and project-site roles, coordinating with hiring managers to meet workforce requirements.
• Oversee employee records, employment contracts, attendance, leave, payroll inputs, and other HR documentation with accuracy and confidentiality.
• Support compliance with UAE labour law, visa and work-permit processes, and relevant company and client requirements; coordinate with government authorities and service providers as needed.
• Advise managers and employees on performance, employee relations, disciplinary matters, and workplace policies, escalating complex cases appropriately.
• Coordinate performance reviews, training, employee engagement, and development initiatives, including role-specific and site safety training in partnership with relevant teams.
• Manage office administration, facilities, procurement, travel, accommodation, transport, and other support services for employees and project teams, as applicable.
• Oversee HR and administrative budgets, vendor relationships, and service standards; identify opportunities to improve efficiency and control costs.
• Prepare regular reports and workforce metrics, such as headcount, turnover, recruitment progress, attendance, and leave.
• Lead and develop the HR and administration team, setting clear priorities and maintaining responsive service across locations.

• Bachelor’s degree in Human Resources, Business Administration, or a related field; relevant professional HR qualifications are an advantage.
• Several years of progressive HR and administration experience, including management responsibility; experience in construction, engineering, or another project-based industry is preferred.
• Sound working knowledge of UAE labour regulations and practical experience with employment documentation and visa or work-permit processes.
• Experience supporting a diverse, multicultural workforce across office and site environments.
• Strong capability across recruitment, employee relations, payroll coordination, performance management, and HR operations.
• Organised and detail-oriented, with the judgement to handle confidential information and sensitive employee matters professionally.
• Confident communicator and people leader, able to build effective relationships with employees, managers, contractors, and external service providers.
• Proficient in HR systems and common office software, with the ability to prepare clear reports and use data to support decisions.
• Able to manage competing priorities in a fast-paced environment and contribute to continuous improvement.
• Fluency in English is required; Arabic language skills are an advantage.