Procurement Assistant

Dubai British School Emirates Hills United Arab Emirates Dubai; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Dubai British School Emirates Hills in Dubai is expanding its operations and seeks a Procurement Assistant to join our campus. You will manage vendor documentation, register new vendors in the ERP, and monitor contract renewals across the DBS Emirates Hills group.

The ideal candidate has a bachelor's degree, procurement experience in education or institutions, strong negotiation skills, and proficiency in MS Excel and ERP tools. Fluency in English and independence are essential.

Qualifications

• Bachelor's degree or equivalent is required.
• Previous procurement experience, preferably in education or institutional settings.
• Strong negotiation skills and ability to cultivate vendor relationships.
• Familiarity with UAE-based vendors across procurement categories.
• Detail-oriented with excellent analytical capabilities.
• Proficient in MS Excel and procurement ERP tools; Oracle NetSuite is a plus.
• Fluent written and spoken English; able to work independently.
• Familiarity with Dubai procurement regulations is a plus.

Responsibilities

• Vendor management and maintaining documentation such as licenses and VAT certificates.
• Register new vendors in the ERP system per policy.
• Maintain and track the Group Contract Registry and renew contracts.
• Evaluate vendor performance using a structured scoring system.
• Initiate timely contract renewals and coordinate tender processes.
• Collaborate with departments to understand procurement needs.
• Communicate with internal stakeholders and suppliers for smooth procurement activities.
• Support Operations Manager and organizational change initiatives.
• Ensure regulatory compliance across procurement activities.
• Assist with daily reprographics and resource stocking as required.

Skills

Vendor negotiation

Vendor relationships

Analytical skills

Detail-oriented

English communication

Education

Bachelor's degree

Tools

MS Excel

Procurement ERP tools

Oracle NetSuite

Job description

Full job description

Job type:Full Time, Permanent

Job overview

Due to the exciting acquisition of a nearby purpose-built campus, our highly sought after school, Dubai British School Emirates Hills, is undergoing expansion and growth. Dubai British School Emirates Hills are therefore thrilled to commence the search for a Procurement Assistant (DBS EH Islands Campus) to join our thriving school, set in the heart of the Springs Community, in Dubai.

Taaleem and DBS Emirates Hills

Taaleem, one of the largest education providers in the UAE, proudly celebrates Dubai British School Emirates Hills for our ‘Outstanding’ ratings, awarded by both the Dubai Schools Inspection Bureau (DSIB) and British Schools Overseas (BSO). We are a thriving British international school, located in The Springs area of Dubai’s Emirates Hills delivering high-quality National Curriculum for England education to over a thousand students aged 3 to 18.

Our mission of ‘Enjoy, Aspire, Achieve’ perfectly captures the ethos of our great school, where students thrive in a nurturing yet challenging environment - able to achieve the best possible educational outcomes and flourish as individuals during the experience. It is this warmth of spirit that sets DBSEH apart, where every student, every member of staff and every parent can find their place. Schools are often talked about as being ‘happy places’, but DBSEH is made up of happy people - happy to be respected, valued, and appreciated, given every opportunity to succeed in a way that is meaningful to them.

DBS Emirates Hills Curriculum

Our curriculum is modelled on the National Curriculum for England and adapted to our own international context, leading to a challenging set of GCSE, BTEC and GCE A Level courses from Year 10 to Year 13. We feel the opportunities that students enjoy outside the classroom are just as important as the main curriculum and we offer an extensive and varied Extra-Curricular Activities (ECA) programme.

Key Accountabilities

• Vendor Management - Responsible for maintaining and tracking all vendor-related documentation, including but not limited to vendor trade licenses, VAT certificates, and all legal compliance records. Ensuring that updated documentation related to all vendors is always available.
• Responsible for registration of new vendors in company’s ERP tool in line with company policy.
• Responsible for maintenance and tracking of the Group Contract Registry database to ensure all vendor related contracts are timely renewed and their contractual documentation are saved in assigned folders.
• Responsible for evaluating vendor performance through a structured vendor scoring system, that includes the monitoring of vendor performances against agreed-upon service levels, delivery timelines, quality standards, and other relevant factors.
• Responsible for initiating timely contract renewals for assigned contracts. This involves the preparation and issuance of Tender documents to potential vendors in the market, coordinating with internal stakeholders to clarify specifications and requirements. Thorough analysis and evaluation of bids with recommendations to the Management based on service, cost, quality, and deliverables.
• Collaborate with various departments to understand their procurement needs and priorities.
• Communicate effectively with internal stakeholders and external suppliers to ensure smooth execution of procurement activities across all schools.
• Supports the Operations Manager in providing operational support to one or more business units/service lines.
• Supports organizational change initiatives including administration of activities relating to Operations ProjectsEnsures departmental compliance with regulatory requirement.
• Open up resource area each day ensuring it is stocked with necessary resources.
• Coordinate the copying, printing and laminating on a daily basis with support from the bus nannies.
• Monitor reprographic requirements and monitor stock level setting a reorder level, including toner cartridges.
• Support other areas of administration when required

Person Specification

• Education: Bachelor's degree or an equivalent higher education qualification is required.
• Experience:Previous experience in Procurement, preferably within an educational or institutional environment.
• Strong negotiation skills and the ability to cultivate vendor relationships.
• Familiarity with a wide range of UAE based vendors across various procurement categories.
• Detail-oriented with excellent analytical skills.
• Proficient in MS Excel and procurement ERP tools; familiarity with Oracle NetSuite is a plus.
• Fluent in written and spoken English.
• Capable of working independently and managing tasks efficiently.
• Preferred familiarity with procurement regulations and practices in Dubai.

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.