Procurement & Admin Officer — General Services & Contracts

Dubai Careers - A Smart Dubai Initiative; Dubai; On-site; AED 111,600 - 178,560; Full time

Job summary

The Government of Dubai Legal Affairs Department is seeking an Administrative Officer for the Procurement and General Services Contracts Section to perform duties in line with approved procedures. This role requires handling administrative tasks, supporting senior staff, and ensuring confidentiality.

Key responsibilities include managing filing systems, CMS records, preparing agendas and minutes, generating reports, coordinating meetings and liaising with internal and external entities.

Qualifications

• Bachelor's degree required; Diploma may be considered with extensive experience.
• 5–10 years in administrative or executive support, preferably in government or legal services.
• Experience supporting senior management and supervising junior staff preferred.

Responsibilities

• Provide administrative and operational support to the team.
• Support Head of Directorate and legal professionals with a range of tasks.
• Manage filing, correspondence, document control and records.
• Record and monitor matters using CMS and internal systems.
• Prepare meeting agendas, minutes and track actions.
• Draft official correspondence and coordinate logistics with internal and external parties.

Skills

Advanced MS Office

CMS proficiency

Document management

Reporting and analytics

Verbal and written communication

Time management

Leadership/mentoring

Education

Bachelor's degree in Business Administration, Public Administration or related discipline

Diploma with extensive experience considered

Tools

Case Management System (CMS)

Microsoft Office 365

Job description

The Government of Dubai Legal Affairs Department is seeking an Administrative Officer for the Procurement and General Services Contracts Section to perform duties in line with approved procedures. This role requires handling administrative tasks, supporting senior staff, and ensuring confidentiality.

Key responsibilities include managing filing systems, CMS records, preparing agendas and minutes, generating reports, coordinating meetings and liaising with internal and external entities.