Processing and Compliance Coordinator — Dubai

Global Residence Index; Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

Vancis Capital in Dubai is seeking a junior Processing and Compliance Coordinator to support the Processing Manager with client applications, KYC checks, and compliance documentation. This role is on-site in Dubai and focuses on document collection, tracking, and file management.

Ideal candidates will be detail-oriented, organised, discreet, and eager to build experience in processing, compliance, and investment migration administration. Strong English skills and professionalism are essential.

Qualifications

• Previous experience in administration, compliance support, document processing, client onboarding, or professional services is preferred.
• Good written and spoken English.
• Strong attention to detail and the ability to spot missing or incorrect information.
• Strong organisational skills and the ability to manage several files at the same time.
• Confident using Microsoft Office, email, calendar tools, and shared document systems.

Responsibilities

• Assist the Processing Manager with client application files from onboarding through to submission support.
• Collect, check, and organise client documents for KYC and application processing.
• Review documents against internal checklists and flag missing or unclear information.
• Maintain accurate client trackers, compliance records, and document logs.
• Support basic KYC checks and help prepare compliance related information.
• Coordinate with clients, advisers, lawyers, translators, and internal teams to complete files.
• Prepare application packs, forms, supporting documents, and internal summaries.
• Follow up on missing documents, expired documents, translations, certifications, and legalisation requirements.
• Ensure client files are saved correctly and kept up to date.
• Assist with internal reporting for active cases and processing updates.
• Support the team with document quality control and administrative checks.
• Handle sensitive client information with confidentiality and care.
• Follow company procedures and compliance standards at all times.

Skills

Attention to detail

Organisational skills

English communication

Documentation & record keeping

Client onboarding

Microsoft Office

Discretion & confidentiality

Tools

Microsoft Office

Excel

Email/Calendar tools

Job description

Location: Dubai, United Arab Emirates
Employment Type: Full time, on site
Level: Junior level

Company Description

Vancis Capital is a European boutique investment migration advisory firm headquartered in Dublin, Ireland. The company supports high net worth individuals and families with citizenship and residency by investment solutions across a range of government programmes.

The firm works with clients, advisors, lawyers, government bodies, due diligence providers, and international service partners to help manage application processes in a professional, compliant, and well organised manner.

Role Description

The Processing and Compliance Coordinator is a full time, on site role based in Dubai. This is a junior level position supporting the Processing Manager with client applications, KYC checks, compliance documentation, and file management.

The role involves helping to collect, review, organise, and track client documents for citizenship and residency by investment applications. The successful candidate will assist with KYC processing, compliance forms, application packs, document checklists, and regular follow ups with clients and internal teams.

This position is suited to someone detail focused, organised, discreet, and interested in building experience in processing, compliance, and client administration.

Key Responsibilities

• Assist the Processing Manager with client application files from onboarding through to submission support.
• Collect, check, and organise client documents for KYC and application processing.
• Review documents against internal checklists and flag missing or unclear information.
• Maintain accurate client trackers, compliance records, and document logs.
• Support basic KYC checks and help prepare compliance related information.
• Coordinate with clients, advisors, lawyers, translators, and internal teams to complete files.
• Prepare application packs, forms, supporting documents, and internal summaries.
• Follow up on missing documents, expired documents, translations, certifications, and legalisation requirements.
• Ensure client files are saved correctly and kept up to date.
• Assist with internal reporting for active cases and processing updates.
• Support the team with document quality control and administrative checks.
• Handle sensitive client information with confidentiality and care.
• Follow company procedures and compliance standards at all times.

Requirements

• Previous experience in administration, compliance support, document processing, client onboarding, or professional services is preferred.
• Strong attention to detail and the ability to spot missing or incorrect information.
• Good written and spoken English.
• Strong organisational skills and the ability to manage several files at the same time.
• Comfortable working with checklists, forms, spreadsheets, and document folders.
• Confident using Microsoft Office, email, calendar tools, and shared document systems.
• Professional communication skills with clients and internal stakeholders.
• Ability to follow procedures carefully and ask questions when clarification is needed.
• Reliable, discreet, and comfortable handling confidential client information.
• Experience in immigration services, investment migration, legal support, financial services, banking, or compliance is an advantage but not required.
• Additional languages are an advantage.

What We Are Looking For

We are looking for a careful, organised, and dependable junior team member who can support a busy processing function. The right person will enjoy working with documents, keeping records accurate, following up on outstanding items, and helping applications move forward smoothly.

This is a strong opportunity for someone who wants to develop a career in compliance, client processing, and investment migration administration.