Junior Office & Client Coordination Specialist

Global Residence Index; Dubai; On-site; AED 100,440 - 145,080; Full time

Job summary

Vancis Capital in Dubai invites applications for a Junior Business Support Coordinator to join our on-site team. This full-time role focuses on daily administrative tasks, client file coordination, document handling, translation coordination, and communication with external lawyers and service providers.

The successful candidate will assist with KYC document collection and support the Processing Manager and wider team with client administration, maintaining accurate records, and following

Qualifications

• Previous experience in administration, business support, customer service, or office coordination is preferred.
• Strong organisation skills and good attention to detail.
• Good written and spoken English.
• Confident phone and email communication skills.
• Ability to manage documents carefully and follow instructions.
• Comfortable using Microsoft Office, email, calendar tools, and shared folders.
• Able to work well with lawyers, translators, clients, and internal team members.
• Professional, reliable, and willing to learn.
• Able to handle confidential client information with care.
• Experience in professional services, immigration, legal support, financial services, or consultancy is an advantage but not required.
• Additional languages are an advantage.

Responsibilities

• Support daily administrative tasks for the Dubai office and wider business team.
• Assist with preparing, organising, scanning, saving, and filing client documents.
• Coordinate paperwork with lawyers, translators, and external service providers.
• Help arrange document translation, certification, legalisation, and related follow ups.
• Support client onboarding by collecting basic information and required documents.
• Assist with KYC document requests and ensure files are complete and properly recorded.
• Maintain accurate client records, trackers, and internal filing systems.
• Support the Processing Manager and team with admin tasks linked to applications.
• Help schedule meetings, calls, and internal follow ups.
• Handle emails, calls, and basic client communications in a professional manner.
• Support office coordination, supplier communication, and general business support tasks.
• Follow internal processes and maintain confidentiality at all times.

Job description

Vancis Capital in Dubai invites applications for a Junior Business Support Coordinator to join our on-site team. This full-time role focuses on daily administrative tasks, client file coordination, document handling, translation coordination, and communication with external lawyers and service providers.

The successful candidate will assist with KYC document collection and support the Processing Manager and wider team with client administration, maintaining accurate records, and following