PRO for Owner s Personal Office

Confidential Company; Dubai; Remote; AED 89,000 - 179,000; Full time

Job summary

Confidential Company in Dubai seeks a trusted Personal Assistant/PRO to support the Owner with day-to-day administrative tasks, documents, and sensitive information handling. Responsibilities include visa, Emirates ID, government transactions, RTA matters, and coordination with agencies.

Candidate must be Arabic speaker, fluent English, UAE PRO experience, strong organization, discretion, and the ability to work independently, with flexibility for after-hours.

Qualifications

• Arabic speaker mandatory.
• Strong organizational and follow-up skills.

Responsibilities

• Assist with day-to-day personal and administrative tasks for Owner.
• Manage visa, Emirates ID, immigration and other government transactions.
• Coordinate with UAE government departments, agencies, and service providers.
• Monitor validity and renewal dates of important documents.

Skills

Arabic language

English proficiency

Job description

Key Responsibilities

Personal Confidential SupportProvide day-to-day personal and administrative support directly to the Owner Handle confidential and sensitive personal family household and official matters with complete discretion Manage personal errands appointments documentation follow-ups and other private requirements assigned by the Owner Act as a point of coordination between the Owner and relevant government authorities agencies service providers and other external parties Maintain organized records of important personal documents and monitor their validity and renewal dates Government PRO ServicesHandle visa residency Emirates ID immigration and other government-related transactions for the Owner family members and domestic staff Prepare and process applications supporting documents renewals amendments cancellations and other required government transactions Coordinate with relevant UAE government departments and service centers and follow up until transactions are completed Monitor the validity of visas Emirates IDs passports permits and other official documents and arrange renewals in advance Handle other private government-related requirements assigned by the Owner RTA Vehicle-Related MattersManage RTA and vehicle-related transactions for the Owner and family Coordinate vehicle registration and renewal vehicle testing insurance-related documentation fines permits and other RTA requirements Follow up on driving licence and other driving-related documentation when required Maintain records and monitor expiry dates for vehicle registrations and other related documents Medical InsuranceHandle medical insurance matters for the Owner family members and domestic staff Coordinate new insurance applications renewals additions deletions amendments and required documentation Liaise with insurance companies and brokers regarding policy issuance renewal coverage and other insurance requirements Monitor insurance expiry dates and ensure policies are renewed on time Domestic Household CoordinationCoordinate administrative requirements concerning the Owner s household and domestic staff Assist with the recruitment and hiring coordination of domestic staff including communication with recruitment agencies and candidates when required Coordinate visa residency Emirates ID medical insurance and other documentation required for domestic staff Follow up on household-related administrative matters and service providers as instructed by the Owner Task Management AvailabilityMaintain proper tracking of assigned tasks pending applications renewals payments appointments and deadlines Follow up proactively without requiring repeated instructions and keep the Owner Management updated on the status of important matters Prioritize urgent requirements and ensure assigned tasks are completed within the required timeframe Handle additional personal private government or administrative tasks assigned by the Owner Maintain flexibility and be available outside normal working hours including weekends and holidays when required due to the personal and confidential nature of the position

Candidate Requirements

Arabic speaker is mandatory.Good command of English, both written and spoken.Previous UAE experience as a PRO, or similar position supporting an Owner, or family office.Practical experience handling medical insurance and related documentation.Experience managing documentation and government requirements for family members and domestic staff is highly preferred.Strong organizational and follow-up skills with the ability to manage multiple urgent matters simultaneously.Able to work independently and take ownership of assigned tasks from initiation through completion.Must demonstrate a high level of confidentiality, discretion, integrity, and trustworthiness.Flexible with working hours and able to respond to urgent requirements when necessary.