PMO Administrative Coordinator

Worley; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Worley in the United Arab Emirates is seeking a Project Admin Assistant to support the PMC Core Team with day‑to‑day project operations in a fast-paced environment. You will maintain trackers, prepare reports and dashboards, and coordinate meetings and actions to ensure on‑time delivery.

The role requires strong organizational skills, attention to detail and proficiency with MS Office and collaboration tools. Prior experience in project administration within EPC/oil & gas is preferred.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, Project Management or related discipline.
• 2+ years of experience in project administration, project coordination or similar roles, preferably within EPC/PMC/oil & gas.
• Experience supporting multidisciplinary project teams is preferred.
• Previous UAE/Oil & Gas industry experience, ADNOC-related projects would be an advantage.

Responsibilities

• Provide day-to-day administrative and coordination support to the PMC Project Management/Core Team.
• Maintain project trackers, registers, logs and other project administration records.
• Coordinate and follow up on routine project activities and outstanding actions.
• Support the PM/Project Management Team with preparation of presentations, reports and management information.
• Maintain organized electronic and physical project files and records.
• Ensure project information is readily available and accurately maintained.
• Coordinate project meetings, workshops and internal management meetings.
• Prepare meeting agendas and required supporting information.
• Record and issue Minutes of Meeting and maintain action trackers.
• Follow up with responsible personnel on outstanding actions and provide status updates.
• Maintain a consolidated list of key actions, decisions, deliverables and deadlines.
• Collect and consolidate information for weekly and monthly project reports.
• Maintain project dashboards covering manpower, progress, actions, risks and KPIs.
• Ensure reports and dashboards are updated accurately and on time.
• Support preparation of management presentations and ad-hoc reports.
• Maintain updated manpower/resource trackers and monitor mobilization/demobilization.
• Coordinate with HR/TA/Mobility and project teams on personnel-related requirements.
• Maintain manpower loading and forecast information.
• Monitor planned vs actual resources and highlight discrepancies.
• Support timely collection and checking of timesheets/attendance.
• Follow up on missing or incorrect timesheet submissions.
• Maintain records and trackers for timesheets.
• Coordinate with other functions for timely submission and closure of timesheet issues.
• Support project data collection for PM/Project Controls.
• Assist tracking of manhours, resources and deliverables.
• Support invoicing, forecasting and management reviews.
• Maintain trackers for scope changes and other commercial information.
• Maintain structured project folders and filing systems.
• Support document distribution, filing and retrieval.
• Ensure key project correspondence and records are properly maintained.
• Coordinate with external client and Worley functions; maintain information flow.
• Escalate delays, missing information or issues requiring management attention.
• Provide ad-hoc support to PM/PMC leadership and assist in presentations and dashboards.

Skills

MS Excel

PowerPoint

Outlook

Teams

SharePoint

Power BI

Education

Diploma or Bachelor's degree in Business Administration, Engineering, Project Management or related discipline

Tools

SharePoint

Power BI

Aconex/EDMS

MS Office

Job description

Worley in the United Arab Emirates is seeking a Project Admin Assistant to support the PMC Core Team with day‑to‑day project operations in a fast-paced environment. You will maintain trackers, prepare reports and dashboards, and coordinate meetings and actions to ensure on‑time delivery.

The role requires strong organizational skills, attention to detail and proficiency with MS Office and collaboration tools. Prior experience in project administration within EPC/oil & gas is preferred.