PERSONAL ASSISTANT

TLM International; Dubai; On-site; AED 111,600 - 167,400; Full time

Job summary

A leading technology and logistics company in Dubai is looking for a resourceful Executive Assistant to support a director. Responsibilities include managing the director's calendar, handling logistics, and leading operational projects. Candidates should have 2–5 years of multi-functional support experience, excellent English skills, and the ability to manage multiple tasks. This dynamic role requires attention to detail and strong negotiation skills.

Qualifications

• 2–5 years of relevant experience in a multi-functional support or EA role.
• Self-driven with a proactive, problem-solving mindset.
• Experience handling UAE government and compliance paperwork is a plus.

Responsibilities

• Lead operational projects end-to-end.
• Draft responses and coordinate follow-ups.
• Handle personal and business logistics.
• Track and analyze petty cash and budget.
• Assist in planning the Director’s priorities.
• Manage the day-to-day calendar.
• Arrange high-value meetings and follow-ups.

Skills

Excellent written and spoken English

Strong research skills

Strong communication skills

Negotiation skills

Proficient with Google Sheets, Docs, Gmail

Proactive problem-solving mindset

Highly organized

Attention to detail

Good judgment

Job description

Job posted on

26/08/2025

Location

The Business Centre - Office 305 - opposite BurJuman - Dubai, UAE.

Functional

Adminstration

Department

Admin

Designation

Personal Assistant

Entity

TLM International FZE

Number of Position(s)

1

Openings Valid Till

30/09/2025

Company Description

TLM Group is a diversified business group headquartered in Dubai, operating across Technology Distribution and Integrated Logistics.TLM International FZE a leading value-added distributor of ICT and consumer tech products across the Middle East & Africa.Authorized distributor for global brands including Ubiquiti, MikroTik, Logitech, TP-Link, HP, Canon, Dell, and more.Over 350,000 sq. ft. of distribution infrastructure in Jebel Ali Free Zone supports a network of 1,500+ resellers and system integrators.TLM Logistics delivers customized 3PL, warehousing, and freight solutions with strong focus on service quality and turnaround speed.State-of-the-art logistics facilities in JAFZA South offer 35,000+ pallet positions, including air-conditioned and bulk storage areas.Services include ocean, air, and land freight, along with customs and documentation support.Personalised handling from repacking and palletization to labelling and product preparation.Tech-first operations ensure seamless integration, tracking, and process optimisation.Trusted across the region for reliability, scale, and operational excellence.

Job Description

We're looking for a resourceful, detail-obsessed, and street-smart Exec Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director’s vacation calendar and reorganizing the office stationary budget.

You’ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you’re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.

Key Responsibilities

• Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations).
• Draft responses and coordinate follow-ups; eventually support with inbox and communication.
• Handle personal and business logistics (visas, appointments, bank tasks, etc.).
• Submit compliance paperwork and government documents with accuracy and timeliness.
• Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements.
• Assist in planning the Director’s daily, weekly and monthly priorities.
• Managing day to day calendar.
• Arrange high-value meetings, chase vendors, and drive follow-through.
• Scope and manage design and office improvement projects within set budgets.
• Provide trusted support on personal tasks like research or scheduling for family needs.
• Confidently handle cold outreach, follow-ups, and calls to external stakeholders.
• Provide temporary support in coordination roles or reception during staff absences.

Qualifications

• 2–5 years of relevant experience in a multi-functional support or EA role.
• Excellent written and spoken English.
• Strong research, communication, and negotiation skills.
• Proficient with Google Sheets, Docs, Gmail, and general tech tools.
• Self-driven with a proactive, problem-solving mindset.
• Highly organized and able to manage multiple tasks without dropping the ball.
• Strong attention to detail, accuracy, and confidentialit.
• Good judgment and initiative in ambiguous situations.
• Bonus: Experience handling UAE government and compliance paperwork.