Personal Assistant

Career Legal; Abu Dhabi Emirate; On-site; AED 89,000 - 134,000; Full time

Job summary

Career Legal represents a leading global law firm seeking an experienced Personal Assistant to join their Abu Dhabi team. You will support fee earners with comprehensive admin duties, manage client/matter folders, draft and amend documents, run conflicts checks, collect KYC, and coordinate Intapp Intake.

You’ll assist with billing, archiving and document production across Word, Excel and PowerPoint. Strong organisational skills, attention to detail, and the ability to handle multiple matters in

Job description

My client, a leading global law firm, is looking for an experienced PA to join their team.

Key Duties

• Ensure all documents are up to date - Frameworks, ROIs, Terms of Engagement, SLAs and any other standard engagement documents
• Check that the information has also been updated to the client folder
• Apply client/matter exception rates as set out in the framework agreement/latest rate review letter via the exception rates tool and check that the same are reflected on the system
• Create a first draft of any new framework agreement/ROIs on behalf of fee earners as standard part of file opening task
• Run conflicts, collate KYC, submit to CCU via Intapp Intake
• Ensuring emails, correspondence, documents, etc. are filed to the appropriate client/matter folders
• Close matters when concluded by liaising with the Billing Assistant to ensure no outstanding WIP, no outstanding fees, and all funds returned to the client
• Preparing files for archiving.
• Produce PowerPoint, Excel spreadsheet and Word documents as requested
• Prepare and amend documents on behalf of fee earners
• Manage fee earners inbox whilst they are on holidays
• Recording business cards to InterAction on behalf of fee earners
• Review temporary time, obtain relevant client/matter number and close time each week
• Add time for fee earners' holidays onto Intapp Intake
• Client focussed with regular meetings with fee earners to discuss outstanding actions and priorities
• Photocopying, printing and scanning as and when required
• Providing comprehensive administrative support to fee earners; ensuring compliance with legal, firm wide and practice group specific policies and procedures
• Other ad hoc support as required
• Liaising with Billing administrator, as necessary
• Create matters on various client portals for billing purposes and then submit invoices on client specific portals.
• Receiving, checking and forwarding all third-party costs, providing the correct description and file matter numbers
• Liaise with billing assistants and credit controllers to ensure efficient service delivery to clients
• Update fee estimates on elite
• Support on rate review ensure rates are set at client level if in framework agreement and at matter level if different in ROI
• Close matters with zero balances on elite dealing with any client balances as part of the closure process
• Ensuring disbursement invoices have the correct/matter name on imanage
• Check the spreadsheet on Insite to see if any invoices are sitting with fee earners
• Check the unallocated monies spreadsheet to see if any sums are awaiting allocation for fee earners

Please note:

Before applying, please ensure your skills and experience match the requirements outlined in the job description, including any location or right-to-work requirements where applicable. Due to the volume of applications we receive, we are only able to contact candidates whose experience closely matches the requirements of the role.