People & Culture Coordinator

SmartRecruiters, Inc.; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Fairmont The Palm in Dubai is seeking a proactive People & Culture Administrator to join our hotel operations. You will support daily HR tasks, maintain documents, organize office administration and assist with events and wellbeing initiatives in a hospitality environment.

The ideal candidate has admin experience, strong communication skills, and discretion. The role is on-site at Fairmont The Palm with opportunities to support a diverse team in a luxury resort setting.

Qualifications

• Experience in administration or People & Culture required.
• Proficient in Microsoft Windows; Oasys knowledge a plus.
• University/College degree in related discipline an asset.
• Excellent communication and organizational skills.
• Strong interpersonal and problem solving with flexibility.
• High level of confidentiality and ethics.
• Able to work as part of a team and show empathy.

Responsibilities

• Consistently offer professional, friendly and engaging service.
• Assist day-to-day operations of the People & Culture department.
• Maintain flow of documents and ensure they are per hotel policies.
• Prioritize calls and visitors; schedule appointments as required.
• Provide office administration duties: correspondence, mail, photocopying.
• Maintain confidential filing system for HR documents.
• Oversee back-of-house areas including cafeteria and hygiene standards.
• Assist heartists in exit checklist, clearance, and resignation process.
• Post pictures from heartist events to social channels.
• Process letter requests for heartists (salary, employment, certificates).
• Maintain heartist files; manage group insurance enrolments/changes.
• Support L&D trackers, posters, and recognition programs.
• Assist P&C team for events, orders and gatherings.

Skills

Administration

MS Windows

Oasys

Communication

Organizational

Confidentiality

Education

University degree

Tools

Oasys

Job description

Fairmont The Palm is a luxury, world-class resort located on the iconic Palm Jumeirah Island in Dubai. The hotel features 391 guest rooms and suites with dedicated Fairmont Gold rooms and lounge. A total of 11 food and beverage outlets on property offer international dining options including Michelin Guide recommended 2022 and 2023 Little Miss India, Frevo - Brazilian Churrasco experience, Seagrill Bistro, Ba Restaurant and Lounge, Blowfish, Flow Kitchen, The Cigar Room, Vuvuzela and others. Fairmont The Palm also features an expansive pool and beach area with a health club, Serenity Spa Dubai - The Art Of Well Being and the Fairmont Falcons Kids’ Club.

Job Description

• Consistently offer professional, friendly and engaging service.
• Assist in the day-to-day operations of thePeople & Culture department.
• Maintaining flow of documents & ensuring they are as per Hotel policies.
• Prioritize all telephone calls and in-person visitors, scheduling appointments as required.
• Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies.
• Maintain confidential filing system for correspondence, policies, standards, regulations and various matters related to the office.
• Maintain lockers inventory and conduct spot check to ensure high standard of hygiene at all time. Be in charge of the overall Back of House areas including cafeteria, First Aid room, corridors, washrooms, lounges and ensure they are spotless and tidy at all time. Assist and lead the quarterly pest control in the lockers, with the support of the Hygiene Manager.
• Assist heartists in exit checklist, clearance, exit interview and resignation process.
• Ensuring the timely posting of pictures from heartist events on the appropriate communication channels, such as Facebook, WhatsApp, LinkedIn, Back of House Area.
• Process letter Requests from heartists (Salary, Employment, Experience Certificates).
• Filing of all heartist documents on a regular basis and maintaining up to date heartist files.
• Processing of new heartists, changes of status and separations in Oasys
• Updating the monthly attendance for P&C in Oasys.
• Birthday Calendar, preparation and sending to all heartists via email.
• Assist and lead the P&C activities and events throughout the year, such as but not limited to, Townhall, sport events, cafeteria events, CSR activities, accommodation gatherings, national days…
• Assist our heartists in any request they might have such as banks issues, cafeteria, insurances and display empathy and flexibility even outside of the work hours when necessary.
• Handle all decorations related to P&C, in the office, cafeteria, Back of House for all events and celebrations
• Liaise with our agents to book our heartists’ vacations tickets.
• In charge of the Bienvenue Cards order and issuance.
• Organize any heartists’ recognition, such as weddings, birthdays, new born.
• In charge of the daily operations in the cafeteria, which include liaising with the catering company to ensure consistency of the meals in the cafeteria, organize regular audits and survey, lead the cafeteria committee to collect feedback.
• Addition of new joiners to group insurance – Health Insurance, Workmen’s’ Compensation and Life insurance
• Deletion of leavers from group insurances
• Submission of debit/credit note from insurance to Finance – trackers to be maintained and follow up to be done
• Submission/follow-up of medical claims with insurance broker
• Processing Workmen’s’ Compensation claims for all accidents that occur at work.
• Scheduling Training Room when required by other departments.
• Support the L&D section with trackers, posters, and recognition programs when necessary.
• Assist the P&C Team when necessary, for events, orders, gatherings etc…
• Other P&C tasks as and when requested by the P&C Manager and the Director of P&C.

Qualifications

• Previous administration or People & Culture experience required
• Computer literate in Microsoft Window applications required, knowledge of Oasys is a plus
• University/College degree in a related discipline an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities, with a flexible attitude
• Strong work ethics and confidentiality
• Highly responsible, trustworthy and reliable
• Ability to work cohesively as part of a team, ability to display empathy at all times
• Ability to focus attention on heartists needs, remaining calm and courteous at all times
• Open-minded, ready to assist outside of the working hours/days if anything occurs or if any event to attend