Paymaster and General Cashier

Accor; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Accor in Dubai seeks a General Cashier to manage daily cash operations, payroll processing and related reporting. The role requires strict confidentiality, integrity and timely coordination with HR, finance and department heads.

You will handle bank transfers, journal entries, slips and deposits while ensuring compliance with company policy and local laws. Ideal candidates are fluent in English, detail-oriented and able to work a flexible schedule in a busy hotel environment.

Qualifications

• Must be willing to work a flexible schedule to accomplish major responsibilities.
• Must have a high degree of professional integrity and confidentiality; work safely and organized.
• Must follow local and corporate policies and procedures.
• Must be self-motivated with a high degree of analytical ability.
• Fluent in English (oral and written).
• Team player with customer/people orientation and reliability.

Responsibilities

• Maintain confidentiality in payroll information.
• Track overtime forms and ensure approval by Department Head and Senior Management.
• Coordinate attendance records with HR and ensure HR Admin module is updated before monthly cut-off.
• Collect and verify payroll data from approved documents and update payroll system.

Tools

Anti Money Laundering

Credit Control

Lotus Notes

Adobe Dreamweaver

Management Administration

Application Support

Job description

• Maintain confidentiality in regard to payroll related information.
• Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
• Follow up with HR in regard to attendance records and ensure the absence has been entered correctly into the HR Admin module before the cut-off date each month.
• Collect and verify basic payroll information from approved payroll documents such as status change form new joiner form and payroll allowances and deduction forms.
• Co-ordinate with HR Department on matter concerning employees basic pay including end of service and vacation allowances deductions and all other benefits such as air tickets.
• Post the monthly service charge paid outs and verify the posted balance to the distribution sheet.
• Post the monthly tips and various commission (i.e. upsell and Spa) paid outs and verify the posted balance to the distribution sheet.
• Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
• Ensure that vacation EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the HR document and employees contract.
• Produce a monthly basic pay reconciliation vs. previous month.
• Compute and ensure the accuracy of the payroll register and submit to Director of Finance Director of HR and GM and for approval.
• Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
• Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
  • PY50RDB Payroll wages
  • PY51RDB Payroll Journal Entry Hours
  • PY54Vacation Accruals
  • PY55EOS Accruals
  • PY56Air ticket Accruals
• Print and distribute pay slips after payroll has been debited from the hotels bank account.
• Track and maintain vacation outstanding and lieu days outstanding.
• Submit monthly outstanding vacation and lieu days to all Department Heads.
• Maintain the payroll system and make recommendation for improvements.
• Provide any other reports as requested by management.
• Must have a commitment to follow all local corporate policies and procedures as they relate to General Cashier.
• Must have thorough knowledge of all policies and procedures as they relate to General Cashier.
• Must have excellent cash handling skills evidenced by no overages and shortages.
• Must work in a safe prudent and organized manner.
• Must collect daily cash drops in the presence of a witness.
• Count and verify daily cash receipts that are submitted from individual cashiers.
• Document the reconciliation of all cash receipts to the PMS system and complete the daily cash over and short report.
• Consolidate prepare and make the daily bank deposits in a timely manner.
• Reconcile daily cash submissions from various departments in the hotel against the bank deposits.
• Report daily all cash discrepancies to the Chief Accountant and/or Director of Finance.
• Ensure that all cash-handling employees have adequate monetary change throughout their work shifts.
• Provide monetary change employess with hotel floats.
• Issue due-backs to hotel cashiers as required.
• Deposit cheques proceeds on a timely basis.
• Submit foreign currency rate changes to the Night Manager on a daily basis & to ensure that all rates have been updated.
• Prepare General Cashier Daily Report & submit to Senior Accountant and/or Chief Accountant for approval.
• Make petty cash disbursements according to established policies.
• Reconcile petty cash payments every Thursday and submit for Director of Finances approval.
• Perform a daily cash count of the General Cashiers float and report all counts/discrepancies to the Chief Accountant and/or AFC for approval.
• Conduct surprise float count on all cashier holding floats including non-operation cashiers like HR and Purchasing in the presence of the float holder on a quarterly basis. Any discrepancies must be reported to the Chief Accountant and/or Director of Finance immediately.
• Maintain over and short records for each cashier and show evidence of review by Chief Accountant and or Assistant Financial Controller.
• Maintain current house bank agreements.
• Prepare a monthly summary of float counts. The total must include banks issued and must tie to the general ledger house bank account.
• Resolve any deposit discrepancies directly with the bank while keeping the Chief Accountant and/or Assistant Financial Controller aware of the said discrepancies.
• Assist in cashiering trainings and be available as needed to support cashiers in resolving problems in cash handling procedures.
• Perform any other duties that may be assigned from time to time by management.

Qualifications:

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a high degree of professional integrity and confidentiality and work in a safe prudent and organized manner.
• Must have commitment to follow all local and corporate policies and procedures.
• Must have self-motivated and have a high degree of analytical ability.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer/people oriented.
• Responsible and helpful.

Remote Work:

No

Employment Type:

Full-time

Key Skills:

• Anti Money Laundering
• Credit Control
• Lotus Notes
• Adobe Dreamweaver
• Management Administration
• Application Support

Experience:

years

Vacancy:

1