Operations & Office Manager Dubai Real Estate

Client of Guildhall; Dubai; On-site; AED 279,000 - 469,000; Full time

Job summary

Client of Guildhall seeks an Operations & Office Manager to own licensing, office ops and onboarding in Dubai. You will manage facilities, vendors and landlord relations while coordinating visas for staff and agents.

The role requires strong organisation, integrity in handling a company card, and experience with RERA/DLD processes to ensure regulatory compliance and smooth growth of the brokerage.

Qualifications

• This role requires hands-on experience inside a Dubai real estate brokerage or developer.
• Familiarity with RERA/DLD processes and licensing timelines.
• Strong organisational skills and ability to track deadlines.

Responsibilities

• Own RERA/DLD licensing end-to-end: broker cards, Trakheesi permits, developer registration.
• Run the Dubai office: facilities, supplies, vendors and landlord relations.
• Screen and onboard new agents and staff, including visa coordination.
• Hold the company card; manage spend and liaise with accountants and lawyers.
• Build tracking systems to ensure licences, deadlines or renewals are not missed.
• Represent the company professionally to clients, investors and partners.

Skills

RERA compliance

DLD compliance

Office management

Vendor management

HR onboarding

Financial administration

Stakeholder communication

Tools

Dubai real estate processes

Job description

About the Role

About the Role This role supports a growing brokerage as it expands its Dubai operations. This Operations & Office Manager role is the operational backbone of the business: you will own RERA/DLD compliance, office and vendor management, HR onboarding, and financial administration, reporting directly to the founder. The business has recently added to its sales team and now needs the infrastructure to support that growth without regulatory risk. It is a rare seat for someone who wants to build a function, not maintain one. The role Own RERA/DLD licensing end-to-end: broker cards, Trakheesi permits, developer registration. Run the Dubai office: facilities, supplies, vendors and landlord relations. Screen and onboard new agents and staff, including visa coordination. Hold the company card; manage spend and liaise with accountants and lawyers. Build tracking systems so no licence, deadline or renewal is missed. Represent the company professionally to clients, investors, partners and vendors. Hiring an Operations Manager in Dubai's real estate brokerage typically reports to the founder or managing director and owns RERA/DLD licensing, office administration and HR onboarding. This is a compliance-heavy market: broker cards, Trakheesi advertising permits and developer registrations all carry deadlines that must be tracked without lapse. As brokerages scale their sales teams, this role becomes the operational function that keeps licensing, hiring and vendor relationships running so revenue-generating staff can focus on clients. Common questions

Desired Candidate Profile

• Hands-on experience inside a Dubai real estate brokerage or developer.
• Working knowledge of RERA/DLD processes: broker cards, Trakheesi, developer registration.
• Strong organisation; you run tracking systems by instinct, not reminders.
• Comfortable holding financial responsibility and a company card with integrity.
• Confident, professional presentation to clients, vendors and senior stakeholders.
• Fluent English and comfortable using AI tools to work faster.