Operations Executive

Synergy Marine Group; Fujairah City; On-site; AED 60,000 - 100,000; Full time

Job summary

Synergy Marine Group in the United Arab Emirates seeks an Assistant Operations Executive in the Ship Chandelling division to source, stock, and deliver provisions, beverages, and technical equipment for ships in port.

You will manage order processing, supplier coordination, and inventory control while ensuring compliance with safety and environmental standards, aiming to provide exceptional customer service and timely solutions for vessel calls.

Qualifications

• Experience in procurement and inventory control.
• Familiarity with supplier coordination and logistics.

Responsibilities

• Source and maintain inventory of provisions, beverages, equipment, and spare parts.
• Coordinate with suppliers and logistics providers to ensure timely delivery.
• Process orders accurately and issue purchase orders to vendors.
• Verify invoices and manage payments from clients.
• Monitor stock levels and maintain inventory records.
• Ensure compliance with safety, health and environmental regulations.

Skills

Supply management

Customer service

Communication

Job description

0 - 1 Years

Permanent

Job Description

Job Summary:

An Assistant Operations Executive in the Ship Chandelling division is responsible for providing supplies, equipment, and services required by ships while in port. This role involves sourcing, stocking, and delivering a wide range of products, from provisions to technical equipment, to ensure the efficient operation of vessels.

Key Responsibilities:

1.Supply Management:

• Procure and maintain an inventory of essential supplies, including provisions, beverages, technical equipment, and spare parts.
• Ensure all products meet the required standards and specifications of the shipping industry.

2.Customer Service:

• Liaise with ship owners to identify their needs and provide timely solutions.
• Collaborate with the agency operations team to upsell stores and spares for upcoming vessel calls.
• Offer personalized service to ensure customer satisfaction and build long-term relationships.
• Follow up with customers for order confirmation and purchase orders.

3.Order Processing:

• Receive, process, and fulfill orders accurately and efficiently.
• Issue purchase orders to vendors.
• Coordinate with suppliers and logistics providers to ensure timely delivery of goods.
• Verify and process invoices for payment.

4.Inventory Control:

• Monitor stock levels and manage inventory to prevent shortages or overstock situations.
• Conduct regular stock checks and maintain accurate inventory records.
• Prepare quotations, invoices, and manage payments from clients.
• Ensure all transactions are recorded and reported accurately.

submission of final invoice timely manner

6.Compliance and Safety:

• Adhere to all safety regulations and industry standards.
• Ensure all products supplied comply with health, safety, and environmental regulations.

7.Market Research:

• Stay updated with market trends, new products, and competitive pricing.
• Identify potential new products and suppliers to enhance service offerings.
• Propose new products available in the market and identify alternative products with high standards of quality.

Physical Requirements:

Willingness to work in various weather conditions and at different port locations.

Additional Requirements:

Flexibility to work irregular hours, including nights and weekends, as required.

Job Snapshot

Updated Date

30-06-2026

Job ID

Job_696

Department

Agency

Location