Assistant Shipping Executive

Nayeducation; Dubai; On-site; AED 66,960 - 89,280; Full time

Job summary

A leading operations firm in Dubai is hiring an Operations Assistant to support various operational matters related to vessel handling. The successful candidate will ensure timely service completion, manage supplier invoices, and assist with customer queries. Ideal applicants should possess a university degree, have knowledge of traffic and port regulations, and be proficient in English. This role offers a dynamic work environment with opportunities to support the Operations team actively.

Qualifications

• Minimum Graduate with University degree or equivalent.
• Knowledge of location and traffic rules; port/customs rules and regulations.
• Proactive, well-dressed, and mannered individual is required.
• Strong command of written and spoken English.
• Good knowledge of computer and phone usage.

Responsibilities

• Assist in operational matters in relation to vessel handling.
• Create service records for accurate invoicing.
• Liaise with suppliers regarding invoicing requirements.
• Support the Operations team with vessel visits.
• Assist with customer queries and requirements.
• Ensure on-time renewal of Government IDs.
• Management of Personal Protection Equipment (PPE).

Skills

Knowledge of location and traffic rules

Knowledge of port/customs rules and regulations

Good knowledge of computer and phone usage

Proactive attitude

Strong communication skills

Education

Graduate with University degree or equivalent

Job description

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Responsibilities

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.
• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.
• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
• Support the Operations team with vessel visits or attendance as needed.
• Assist with customer queries and requirements regarding services rendered.
• Help in promptly passing operationally closed job files on for Invoicing.
• Ensure on-time renewal of company-provided Government IDs.
• Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Qualifications

• Educational Qualification: Minimum Graduate with University degree or equivalent.
• Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.
• Specialist Knowledge: Proactive, well-dressed, and mannered.
• Communication / Language: Knowledge of written & spoken English.
• Computer Aptitude: Good knowledge of computer and phone usage.