Operations & Administration Specialist

Ghobash Group; Dubai; On-site; AED 67,000 - 89,000; Full time

Job summary

Ghobash Group in Dubai is seeking an organized administrative assistant to manage daily office operations and ensure smooth workflow across teams. You will answer calls, respond to emails, coordinate meetings and travel, maintain filing systems, prepare reports and presentations, and support HR tasks such as onboarding and attendance tracking.

A professional, confidential approach is essential. Join a dynamic team and contribute to efficient office functioning while supporting executives and

Qualifications

• Manage and oversee daily office operations to ensure efficient workflow.
• Answer phone calls, respond to emails, and handle general inquiries.
• Coordinate meetings, appointments, and travel arrangements for staff and executives.
• Maintain office supplies and ensure materials are ordered in a timely manner.
• Assist in preparing reports, presentations, and other documents.
• Handle employee records and assist with HR tasks such as onboarding and attendance tracking.
• Organize and maintain filing systems both electronic and physical.
• Support the management team with ad-hoc administrative tasks as needed.
• Ensure compliance with company policies and procedures.
• Maintain confidentiality of sensitive information.

Responsibilities

• Manage and oversee daily office operations to ensure efficient workflow.
• Answer phone calls, respond to emails, and handle general inquiries.
• Coordinate meetings, appointments, and travel arrangements for staff and executives.
• Maintain office supplies and ensure materials are ordered in a timely manner.
• Assist in preparing reports, presentations, and other documents.
• Handle employee records and assist with HR tasks such as onboarding and attendance tracking.
• Organize and maintain filing systems both electronic and physical.
• Support the management team with ad-hoc administrative tasks as needed.
• Ensure compliance with company policies and procedures.
• Maintain confidentiality of sensitive information.

Job description

Ghobash Group in Dubai is seeking an organized administrative assistant to manage daily office operations and ensure smooth workflow across teams. You will answer calls, respond to emails, coordinate meetings and travel, maintain filing systems, prepare reports and presentations, and support HR tasks such as onboarding and attendance tracking.

A professional, confidential approach is essential. Join a dynamic team and contribute to efficient office functioning while supporting executives and