Operations Admin & Data Coordinator

BEEAH Group; Al Ain; On-site; AED 60,000 - 90,000; Full time

Job summary

BEEAH Group in Al Ain is seeking an Administrator - Operations to provide essential administrative support to the Operations Department, ensuring smooth documentation, data management, and coordination of activities.

You will manage permits, attendance, payroll data, SAP transactions, and daily reports, working closely with the Operations Manager to keep processes efficient and compliant.

Qualifications

• Bachelor's degree or diploma required.
• Office Administration certification is an advantage.
• Experience in administration, document control, or secretarial roles is preferred.

Responsibilities

• Create and maintain documentation for permits, cleaning, and waste collection within AD Lot 1.
• Prepare and manage monthly manpower lists and overtime planning data.
• Upload and submit overtime and attendance data to relevant portals and HR for validation and payroll processing.
• Maintain daily attendance records and shift schedules for the operations team.
• Archive and manage all operations-related files and reports.
• Prepare and process leave requests, passport releases, rejoining, resignation, and clearance forms for staff.
• Maintain and update employee master data, including new joiners, resignations, and terminations.
• Prepare disciplinary action requests and coordinate performance evaluations for all operations staff.
• Create purchase and service requests for materials and services in SAP.
• Generate goods received notes (GRN) upon receipt of items.
• Receive and process traffic fines and accident deduction data for salary deductions, ensuring proper approvals and record-keeping.
• Schedule and arrange meetings as directed by the Operations Manager, including preparing minutes of meetings.
• Prepare daily, weekly, and monthly operational reports, including submissions to Tadweer - AD.
• Assist operations supervisors with attendance and leave management in both the attendance system and SAP.
• Support the Operations Manager with additional administrative duties as required.

Skills

MS Office proficiency

Strong written and verbal English

Organization and document management

Interpersonal skills with workers

Education

Bachelor's Degree or Diploma in any discipline

Office Administration Certification (advantage)

Tools

SAP (Procurement, Finance modules)

MS Office

Job description

BEEAH Group in Al Ain is seeking an Administrator - Operations to provide essential administrative support to the Operations Department, ensuring smooth documentation, data management, and coordination of activities.

You will manage permits, attendance, payroll data, SAP transactions, and daily reports, working closely with the Operations Manager to keep processes efficient and compliant.