Office Support Associate

Seddiqi Holding; Dubai; On-site; AED 39,060 - 61,380; Full time

Job summary

Seddiqi Holding inDubai is seeking an Office Support professional to provide clerical assistance and maintain pantry, reception, and meeting room services. The role requires strong communication, basic computer skills, and a willingness to support multiple departments in a fast-paced environment.

The ideal candidate has 1–2 years of relevant experience in hospitality or related fields, and a basic understanding of hygiene and safety standards.

Qualifications

• High School Graduate.
• Experience in the function is required.
• 1-2 years of relevant experience in hospitality or F&B is preferred.
• Basic computer knowledge and office software skills.

Responsibilities

• Maintain a professional attitude of support to anyone in the company at all times.
• Pro-actively support other Office Support colleagues on other floors when required.
• Ensure cleanliness of conference/training rooms and prepare rooms before meetings.
• Manage pantries, cleaning, organizing and maintaining equipment and electronics.
• Serve coffee/tea to Senior Management and guests during meetings.
• Assist receptionists and ensure coverage at reception as needed.
• Prepare checklists and monitor cleanliness of office areas and washrooms.
• Perform out-of-office tasks (post, banks, government offices) as requested.

Skills

Microsoft Office

English communication

Hygiene & safety

Computer literacy

Education

High School Graduate

Tools

Office Equipment

Job description

Purpose

Performing various duties and assisting various departments by providing clerical support as requested.

Key Accountabilities

• Maintain a professional attitude of support and assistance to anyone in the company at all times
• Pro-actively support other Office Support colleagues in other floors when required
• Ensure cleanliness of the conference / training rooms and prepare the rooms before meetings/trainings
• Manage all aspects of the pantries including cleaning, organizing, maintaining equipment and electronics
• Maintaining pantry supplies, anticipating requirements, verifying receipts, stocking delivered items
• Serve coffee/tea to Senior Management, guests and colleagues in a courteous and professional manner. Provide similar service during meetings
• Assist receptionists and administrative assistants in performing other support tasks. Ensure coverage at the reception as and when needed
• Prepare a checklist and regularly monitor and maintain cleanliness of the office area and washrooms, in coordination with the cleaning company
• Perform out of office tasks as and when requested (post office, banks, government and principal offices)
• Filing, laminating, binding, printing, copying, scanning, shredding, collecting and distributing documents
• Coordinate the repair and maintenance of office equipment
• Collect, sort and distribute couriers, parcels, and post mail
• Ensure Senior Management Offices are tidy and properly arranged

Functional & Technical skills

• Microsoft Office Suite - Basic Word, Excel, PowerPoint & Outlook
• English - Good verbal and written communication
• Arabic - Not applicable
• Understanding of hygiene, grooming and health and safety standards
• Computer literacy

Job knowledge and requirements

Essential

• Ability to communicate clearly (written and verbal) to interact with cleaning staff, technicians, customers and colleagues
• Basic computer knowledge

Preference

• Familiarity with hospitality industry standards is desirable

Qualifications And Experience

Qualifications & Experience

Role Requirement

Formal Qualifications

• High School Graduate
• Experience in the function
• 1-2 years of relevant experience (preferably from hospitality or food and beverage industry)

Job Knowledge

• Ability to communicate clearly
• Understanding of hygiene, grooming and hospitality principles
• Use of Office Equipment
• Basic computer knowledge