Office Services Specialist

KONE Middle East UAE; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in facilities management in Dubai is seeking an Office Service Specialist. Key responsibilities include supervising office service activities, ensuring facilities comply with applicable laws and standards, managing employee accommodation, and liaising with suppliers for satisfactory service. The ideal candidate holds a Bachelor's degree, has 4 to 6 years of relevant experience, and is proficient in Microsoft Excel with a basic knowledge of SAP. The role offers an opportunity for professional growth in a collaborative environment.

Benefits

Employee engagement initiatives

Sustainable work culture

Qualifications

• Relevant experience of 4–6 years in office administration/management.
• Knowledge of financial reporting.
• Experience in the invoice management process.

Responsibilities

• Supervise and coordinate office service activities.
• Ensure facilities comply with applicable laws and standards.
• Manage accommodation and communicate safety rules to employees.
• Liaise with managers on office administration guidelines.

Skills

Cost-consciousness

Strong familiarity with facility service providers

Proficiency in Microsoft Excel

Fluency in English

Education

Bachelor's degree in a relevant field

Tools

SAP

Job description

Certified as a Top Employer in the UAE Qatar KSA and Oman KONE is dedicated to creating a superior workplace through outstanding people practices. We emphasize cultivating a great work culture inspiring high standards of quality and efficiency and fostering an environment that promotes collaboration diversity growth and wellbeing.

The Office Service Specialist supervises/coordinates office service activities related to the management of equipment and facilities for the UAE.

The responsibilities and key activities that the Office Services Specialist is either accountable for or responsible for executing:

• Overall maintenance of all Facilities with a focus on the staff accommodation.
• Ensuring that the Facilities comply with the facilities policy and all applicable laws regulations and standards.
• Forecasting any additional Equipment requirements.
• Ensuring together with the KONE finance team that all bills for the Facility for lease utilities and other services are paid promptly.
• Ensuring that all Employees living in a Facility are informed about the rules and safety precautions of the facility.
• Managing the Accommodation Officers
• Optimization of the facilities (offices warehouses accommodation) and timely renewal of the leases
• Office supplies equipment and inventory management in line with the facilities budget
• Liaising with functional or operational managers to ensure that office administration guidelines procedures tools and systems are appropriate for current and future business needs.
• Selecting and managing ongoing relationships with external suppliers (for example cleaning or maintenance contractors or equipment vendors) to ensure the organisation receives satisfactory standards of service.
• Managing the travel arrangements and booking activities in the unit.
• Management of the car fleet and fuel usage
• Invoice reconciliation and cost booking/allocation each month
• Raise purchase requisitions (PRs) and monitor Goods receipts (GR).

Professional requirements

• Bachelors degree in a relevant field
• Relevant experience of 46 years
• Costconsciousness basic understanding of financial reporting
• Knowledge of office administration/management
• Strong familiarity and knowledge of facility service providers in the UAE
• Proficiency in Microsoft Excel; experience with SAP is a strong advantage
• Experience in the invoice management process including reviewing approving and raising purchase requisitions (PRs)
• English language fluency.

At KONE we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where coworkers trust and respect each other and good performance is recognized. In being a great place to work we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

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