Office Relocation & Fit-Out Project Lead

NEP Europe; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

NEP Europe seeks an experienced Project Coordinator for office relocation in Dubai. You will plan, coordinate, and execute the move from budgeting and RFPs to vendor oversight and handover of the old premises. Strong communication and stakeholder management are essential.

You will work with Engineering, Warehouse, and Office teams to minimize disruption and ensure compliance with local regulations. 5+ years in similar roles is expected.

Qualifications

• Bachelor’s degree in project management, facilities, construction or related field.
• At least five years of experience in project coordination or facilities management.
• Proven track record delivering workplace moves and office fit-outs.
• Experience coordinating contractors, vendors, and internal teams with budgets and schedules.
• English full proficiency.

Responsibilities

• Ensure relocation of the office is delivered on time, within budget and quality criteria.
• Perform site visits and quality checks for new premises.
• Secure physical delivery and ensure design aligns with master plan.
• Analyse office space, coordinate alterations with contractors and manage documentation.
• Plan physical fit-out and IT infrastructure for the new location.
• Engage with stakeholders (building authorities, contractors, NEP teams) to plan move with minimal disruption.
• Prepare and analyze detailed RFPs for mover services.
• Prepare move budget, report costs, and timeline for the move.
• Communicate moving schedule to employees.
• Liaise between NEP and vendors for maintenance of new premises.
• Finalize handover of old premises and terminate lease paperwork.
• Any other tasks assigned by the reporting manager.

Skills

Project planning

Budget management

Coordination

Communication

Microsoft Office

Scheduling software

Documentation

Stakeholder management

Problem solving

Education

Bachelor’s degree in PM/Facilities

5+ years experience

PMP/PRINCE2 desirable

English proficiency

Tools

Microsoft Office

Project scheduling software

Job description

NEP Europe seeks an experienced Project Coordinator for office relocation in Dubai. You will plan, coordinate, and execute the move from budgeting and RFPs to vendor oversight and handover of the old premises. Strong communication and stakeholder management are essential.

You will work with Engineering, Warehouse, and Office teams to minimize disruption and ensure compliance with local regulations. 5+ years in similar roles is expected.