Office & Premises Operations Lead

The Impact Foundation; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

The Impact Foundation in Dubai is seeking an experienced Office Administrator to oversee daily office operations, procurement, vendor liaison, and premises management. You will coordinate supplies, cleaning, and access control, ensuring smooth work life for the team.

Responsibilities span finance, HR coordination, IT onboarding, and staff support, requiring strong organizational skills and the ability to manage multiple tasks with minimal supervision in a fast-paced environment.

Qualifications

• Outstanding planning and time management capabilities.
• Ability to prioritize tasks and deliver multiple concurrent assignments.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Handle office procurement to ensure stock of pantry supplies.
• Take inventory of stationery and submit purchase orders as needed.
• Coordinate with contractors and property management for repairs and upkeep.
• Coordinate cleaning staff and cleaning schedules, plus admin tasks.
• File office ledgers, vendor contacts, and all documents.
• Manage incoming/outgoing couriers and goods delivery.
• Oversee meeting room administration and logistics support.
• Administer staff access control cards and replacements.
• Cooperate with external vendors for access cards and ID badges.
• Manage parking allocations and records for data accuracy.
• Ensure smooth daily operation of the Dubai office and escalate emergencies.

Skills

Time management

Prioritization

Multitasking

Office administration

Vendor coordination

Tools

Microsoft Office Suite

Job description

The Impact Foundation in Dubai is seeking an experienced Office Administrator to oversee daily office operations, procurement, vendor liaison, and premises management. You will coordinate supplies, cleaning, and access control, ensuring smooth work life for the team.

Responsibilities span finance, HR coordination, IT onboarding, and staff support, requiring strong organizational skills and the ability to manage multiple tasks with minimal supervision in a fast-paced environment.