Office Operations & Experience Lead

Arab Financial Services; Dubai; On-site; AED 89,000 - 179,000; Full time

Job summary

Arab Financial Services is seeking an Office Manager to ensure smooth, professional daily operations at our Dubai location. You will coordinate reception, meetings, travel, and communications while maintaining records and inventory with cost control in mind.

The role requires 1–5 years of experience in office administration or executive support, fluent English and Arabic, and strong MS Office skills. You will support senior management and help foster a productive work environment.

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Management, or related field preferred.
• 1-5 years of experience in office administration or executive support.
• Strong experience using Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Experience coordinating vendors, suppliers, facilities, meetings, travel, and administrative records.
• Experience supporting senior management or working in a professional corporate environment is an advantage.
• Fluent in English and Arabic.

Responsibilities

• Oversee day-to-day office operations to ensure a clean, organized, welcoming, and productive work environment.
• Manage reception, visitor coordination, meeting room arrangements, calls, correspondence, and general office communication.
• Maintain office supplies, stationery, pantry items, equipment, records, and inventory levels, ensuring timely replenishment and cost control.
• Coordinate with vendors, service providers, building management, maintenance teams, couriers, and suppliers to ensure services are delivered efficiently.
• Support management with administrative tasks, reports, presentations, travel arrangements, scheduling, and follow-ups.
• Prepare, organize, and maintain documents, files, contracts, invoices, purchase requests, and other administrative records.
• Assist with onboarding arrangements for new employees, including workspace preparation, access coordination, equipment readiness, and orientation support.
• Support internal events, meetings, workshops, employee activities, and office hospitality arrangements.
• Monitor office-related expenses, process invoices, maintain petty cash or expense records where applicable, and support budget tracking.
• Ensure compliance with company policies, confidentiality requirements, health and safety standards, and office procedures.
• Identify opportunities to improve administrative processes, office efficiency, employee experience, and service quality.
• Act as a professional representative of the organization when dealing with guests, clients, employees, and external stakeholders.

Skills

MS Office

Bilingual English Arabic

Executive support

Vendor coordination

Staff onboarding

Education

Bachelor's or Diploma in Business Admin

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Arab Financial Services is seeking an Office Manager to ensure smooth, professional daily operations at our Dubai location. You will coordinate reception, meetings, travel, and communications while maintaining records and inventory with cost control in mind.

The role requires 1–5 years of experience in office administration or executive support, fluent English and Arabic, and strong MS Office skills. You will support senior management and help foster a productive work environment.