Office Operations & Admin Coordinator

Apt Resources | Recruitment Specialists; Ajman; On-site; AED 60,000 - 96,000; Full time

Job summary

Apt Resources is seeking an Administrative Coordinator to seamlessly manage day-to-day office tasks, document control, and general admin support in our Dubai-based team. The role includes light reception duties and coordinating with internal departments and external partners.

The ideal candidate will have a Bachelor’s or diploma in Business Administration or Office Management, strong English communication, and proficiency in Word, Excel, and Outlook.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Office Management, or related field.
• Previous experience in administrative/office support roles.
• Excellent written and verbal communication in English.
• Proficient with Microsoft Word, Excel and Outlook.
• Strong organizational, multitasking and time-management skills.
• Attention to detail and accuracy in handling documents.
• Professional appearance with good interpersonal skills.
• Ability to work independently and handle multiple tasks efficiently.
• Reliable, proactive and able to maintain confidentiality.

Responsibilities

• Handle daily office administrative tasks and clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute documents and deliveries.
• Ensure smooth day-to-day office operation and provide admin support to management.
• Welcome and assist visitors, answer calls, and direct inquiries to appropriate departments.
• Maintain the reception area in a clean, organized and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support when required.

Skills

English communication

Organizational skills

Multitasking

Time management

Attention to detail

Confidentiality

Independent work

Professional appearance

Education

Bachelor's or diploma in Business Administration/Office Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Apt Resources is seeking an Administrative Coordinator to seamlessly manage day-to-day office tasks, document control, and general admin support in our Dubai-based team. The role includes light reception duties and coordinating with internal departments and external partners.

The ideal candidate will have a Bachelor’s or diploma in Business Administration or Office Management, strong English communication, and proficiency in Word, Excel, and Outlook.