Dubai-Based Office Operations Coordinator

Apt Resources | Recruitment Specialists; Abu Dhabi; Presencial; AED 56.000 - 89.000; Jornada completa

Descripción de la vacante

Apt Resources is seeking an Administrative Coordinator for a Dubai-based company. The role focuses on day-to-day office administration, maintaining documents, and providing general support with light reception duties.

The ideal candidate will have excellent communication and organizational skills and the ability to manage multiple tasks efficiently. You will support management and internal departments, coordinate with suppliers, and ensure smooth operations in a professional, confidential

Formación

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred.
• Previous experience in an administrative or office support role.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and accuracy in handling documents.
• Professional appearance with good interpersonal and communication skills.
• Ability to work independently and handle multiple administrative tasks efficiently.
• Must be reliable, proactive, and capable of maintaining confidentiality.

Responsabilidades

• Handle daily office administrative tasks and general clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute incoming and outgoing documents and deliveries.
• Ensure the smooth and efficient day-to-day operation of the office.
• Provide administrative assistance to management and other departments as required.
• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.
• Maintain the reception area in a clean, organized, and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support whenever required.

Conocimientos

Communication skills

Organizational skills

Multitasking

Time management

Attention to detail

Educación

Bachelor's degree in Business Administration / Office Management

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descripción del empleo

Apt Resources is seeking an Administrative Coordinator for a Dubai-based company. The role focuses on day-to-day office administration, maintaining documents, and providing general support with light reception duties.

The ideal candidate will have excellent communication and organizational skills and the ability to manage multiple tasks efficiently. You will support management and internal departments, coordinate with suppliers, and ensure smooth operations in a professional, confidential