Office Manager (Russian Speaking)

Confidential Jobs; Dubai; On-site; AED 60,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative team

Office culture shaping

Job summary

Confidential Jobs in Dubai is seeking an Office Manager who will also provide direct Executive Assistant support to leadership. You will run daily operations, oversee facilities and coordinate vendors while keeping our workplace efficient and aligned with the company's mission.

The position requires strong judgment, discretion and organizational skills to manage shifting priorities in a fast-paced tech-driven environment.

Qualifications

• Previous experience as Office Manager, Administrator or Executive Assistant is preferred.
• Strong organisational skills with the ability to prioritise and multitask in a fast-paced environment.
• Excellent written and verbal English communication, with professionalism in all interactions.

Responsibilities

• Oversee day-to-day office operations and facilities to enable team focus on impact.
• Provide Executive Assistant support to leadership with calendars, travel and meetings.
• Coordinate travel, logistics, expenses and internal communications for executives.
• Manage vendors, suppliers and office services to ensure smooth operation.
• Uphold health, safety and confidentiality in handling sensitive information.

Skills

Organisational skills

English communication

MS Office proficiency

Vendor management

Discretion and confidentiality

Tools

MS Office

Job description

We are seeking a motivated Office Manager to become a key player in our dynamic team. You will be part of a company that values ownership, innovation and meaningful results. If you thrive on making the workplace efficient, welcoming and aligned with our mission — this is your chance to step up. Alongside running the office, you'll also provide direct Executive Assistant support to leadership, so strong judgment, discretion and the ability to manage shifting priorities are just as important as organizational skill.

What You'll Do

Office Operations

• Own and oversee all day-to-day office operations, creating an environment where the team can focus on impact
• Manage facilities, office maintenance, utilities and other infrastructure to support high performance
• Act as the central liaison for vendors, suppliers and service partners — ensuring our office ecosystem runs smoothly

Office Life & Supplies

• Ensure the office is always clean, organized, and fully stocked
• Maintain office supplies: stationery, equipment, fresh fruit, snacks, and water
• Coordinate purchasing and ensure the workspace is functional and future-ready

Hospitality & Communication

• Welcome guests, clients and partners with warmth and professionalism, reflecting our brand values
• Handle incoming and outgoing correspondence, deliveries, mail and courier services promptly
• Be the go-to person for anything office-related

Team Support & Culture

• Plan and organise internal meetings, team events and office gatherings that bring our culture to life
• Coordinate travel arrangements and logistics when required
• Uphold health, safety and security standards — helping build a space where people can thrive

Executive Assistant Support

• Manage calendars, scheduling and meeting logistics for senior leadership, resolving conflicts and prioritising what matters most
• Prepare, proofread and format correspondence, presentations, reports and internal communications on behalf of executives
• Coordinate and support leadership meetings and offsites — agendas, materials, minutes and follow-up actions
• Arrange complex domestic and international travel itineraries, accommodation and visas for executives, and manage expense reporting
• Act as a trusted point of contact between executives and internal/external stakeholders, handling sensitive information with discretion and confidentiality
• Anticipate the needs of leadership and proactively manage ad hoc administrative and personal tasks as they arise

What We’re Looking For

Experience

• Previous experience as Office Manager, Administrator, Executive Assistant or similar role — you know how to keep things running
• Track record of keeping things organized in a fast-paced environment
• Experience supporting senior leadership or executives is a plus

Skills

• Excellent organisational skills, with the ability to prioritize, multitask and keep things moving
• Strong written and verbal communication in English
• Tech-savvy: comfortable using MS Office and other digital tools (calendar management, travel booking, expense tools)
• Experience managing vendors and suppliers
• High level of discretion and ability to handle confidential information with sound judgment

Mindset

• Proactive & solutions-oriented: You don't wait to be told — you see what needs doing and you do it
• Detail-oriented: You notice when something is running low and fix it before anyone mentions it
• Reliable: A positive, friendly attitude and a strong sense of responsibility — the office runs best when everyone can rely on you
• Independent & collaborative: Comfortable working independently and collaborating across teams in a fast-paced tech-driven company
• Growth-oriented: Eager to learn, improve, and grow with the company
• Trustworthy & discreet: Comfortable supporting executives with sensitive matters and shifting priorities

What We Offer

Competitive salary

• A growing international company with ambitious goals
• Opportunity to shape the office culture from the ground up
• Collaborative, supportive team environment
• Room to grow and take on new responsibilities