People Operations Manager

Wayfindi; Dubai; On-site; AED 279,000 - 446,000; Full time

Job summary

Elixi, an AI-driven HealthTech startup, is seeking a determined People Operations Manager to keep internal operations running smoothly, bringing structure, clarity, and a positive day-to-day rhythm across our distributed team, with Dubai as our main hub.

You will own end-to-end HR processes, drive operational excellence projects, manage employment documentation, build internal policies, run HR systems and data, and support culture and team effectiveness.

Qualifications

• 3+ years of experience in Operations, HR or Office Management (startup or high-growth environment preferred).
• Exceptional organization and attention to detail (documentation, deadlines, stakeholder follow-up).
• Clear, friendly, and professional communication in writing and verbally; able to coordinate across functions and levels.
• Proven ability to independently run multiple workstreams in parallel.
• Proficient with HR systems and collaboration tools such as Jira, Confluence (or equivalents).
• Thriving in fast-changing environments; pragmatic and solutions-oriented.
• Fluent in Russian and English.

Responsibilities

• Own end-to-end People Operations: onboarding, offboarding, visa coordination, benefits administration.
• Drive operational excellence projects and automation opportunities.
• Manage employment documentation and lifecycle management with high attention to detail.
• Build and maintain internal policies (WFH, insurance, leave, expenses).
• Run HR systems and data quality, and produce reliable reporting as needed.
• Manage office operations and vendor relationships, procurement, and landlord needs.
• Support culture and team effectiveness through events and workshops.

Skills

Organizational skills

Communication

Multi-tasking

HR systems

Jira

Confluence

Russian language

English language

Tools

Jira

Confluence

Job description

Elixi is an AI-driven HealthTech startup with a mission to democratize long-term health by transforming scattered data into insights and recommendations people can trust and act on. We’re led by a successful tech entrepreneur who has built a global decacorn ($10B+) before — and has the ambition and resources to do it again.

This is a chance to join early and directly influence what we build, how we build it, and the culture we create along the way. We operate as a small, relentless team with strong ownership and high standards — if you’re driven to achieve greatness and grow alongside ambitious peers, you’ll feel at home.

About the role

We are seeking an organized and uplifting People Operations Manager to keep our internal operations running smoothly, bringing structure, clarity, and a positive day-to-day rhythm that helps everyone do their best work. Our teams are distributed across multiple countries, with Dubai as our main hub, where we’ve just opened our new office — and we’re growing fast with active hiring across functions.

What you'll be doing

• Own end-to-end People Operations: run and continuously improve core HR processes (e.g. onboarding, offboarding, visa coordination, benefits administration), ensuring a smooth employee experience and operational efficiency.
• Drive operational excellence projects: optimize operational processes by identifying inefficiencies and implementing automation solutions.
• Manage employment documentation: drive contract preparation and lifecycle management with strong attention to detail and compliance.
• Build and maintain internal policies: develop, standardize, and keep policies up to date (e.g., WFH, insurance, leave, expenses), ensuring clarity, consistency, and adoption across the team.
• Run HR systems and data: own HR tooling and data quality (completeness, accuracy, access control, legal compliance), and produce reliable people/ops reporting when needed.
• Manage office operations and vendors: handle key vendor relationships (selection, contract/price negotiations), procurement, and act as day-to-day point of contact for the landlord/office needs.
• Support culture and team effectiveness: drive employee satisfaction initiatives, organize team events/offsites, and support or facilitate workshops to strengthen collaboration and culture.

What you'll need

• 3+ years of experience in at least two of the following fields: Operations, HR, Office Management (startup or high-growth environment preferred)
• Exceptional organization and attention to detail (documentation, deadlines, stakeholder follow-up, handling sensitive information with discretion).
• Clear, friendly, and professional communication in writing and verbally; able to coordinate across functions and level.
• Proven ability to independently run multiple workstreams in parallel — balancing day-to-day execution with longer-term improvements.
• Confident with HR systems and collaboration and project/documentation tools such as Jira, Confluence (or equivalents).
• Thriving in a fast-changing environment; brings structure without adding bureaucracy; pragmatic and solutions-oriented.
• Fluent in both Russian and English

Nice to have

• Comfortable with building simple models / reports, spotting patterns in ops data, and using analysis to drive better decisions (e.g., headcount tracking, cost tracking, vendor comparisons)
• Experience simplifying workflows and introducing lightweight automation
• Experience supporting globally distributed teams (multi-country logistics, vendors, cultural sensitivity)
• Hands-on experience planning team events/offsites end-to-end (agenda, vendors, budget, logistics)

By submitting this application, I agree that my personal data will be collected, processed, and retained by the company solely for the purposes of managing and assessing my candidacy.