Office Manager & Executive Assistant

bitcoin; Dubai; On-site; AED 201,000 - 312,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Bitcoin.com in Dubai is seeking an experienced Office Manager & Executive Assistant to support the CEO, COO, and CLO, blending corporate secretarial duties with high‑level administration.

Based in Dubai with periodic travel to Abu Dhabi, you will manage records, licenses, and filings, maintain calendars, arrange travel, coordinate facilities, and safeguard confidential information to keep the UAE operations running smoothly.

Qualifications

• 5+ years of experience as an Office Manager or EA in a corporate setting.
• Hands-on UAE corporate administration and compliance knowledge.
• Excellent organizational and multitasking skills with attention to detail.
• Proactive, self-starting approach with strong discretion.
• Based in Dubai with travel to Abu Dhabi as needed.

Responsibilities

• Manage corporate secretarial work across Dubai and Abu Dhabi entities, including records, licenses, filings and renewal deadlines.
• Ensure offices, employees and records remain compliant and up to date with authorities and service providers.
• Act as the point of contact for Abu Dhabi entity setup and ongoing administration.
• Provide day-to-day executive support: calendar, inbox, travel, expenses and correspondence.
• Coordinate office operations, vendor management, and HR documentation.
• Support onboarding and offboarding with accurate records.
• Maintain confidentiality and exercise sound judgment on sensitive information.
• Anticipate needs and flag compliance deadlines or gaps early.

Skills

Office management

Executive support

UAE compliance

Corporate secretarial

Travel coordination

Tools

Google Workspace

Slack

Job description

With millions of wallets created and a global audience, Bitcoin.com is one of the world's leading crypto content and onboarding platforms. This role is based in our Dubai office and supports both our existing Dubai entity and our newly established Abu Dhabi entity. It is at the center of our UAE operations, combining corporate secretarial work and compliance oversight with hands-on executive support to senior leadership. We are looking for a highly organized, proactive, and experienced Office Manager & Executive Assistantto the executive team (CEO, COO, CLO) who can become the operational backbone of the office.

Location: Dubai, UAE (with periodic travel to Abu Dhabi)

Key Responsibilities

• Manage corporate secretarial work across both the Dubai and Abu Dhabi entities, including maintaining company records, registers, licenses, and filings, and tracking renewal deadlines for both jurisdictions.
• Ensure our companies, offices, employees, and corporate records remain organized, compliant, and up to date, liaising with free zone authorities, government bodies, PRO/visa service providers, banks, and external legal or accounting advisors as needed.
• Act as the point of contact for the Abu Dhabi entity setup and its ongoing administration.
• Provide day-to-day executive support to the executive team, including calendar and inbox management, meeting coordination, travel arrangements, expense reporting, and correspondence.
• Coordinate operational and administrative matters across the office as they arise, from vendor and facilities management to supplies, office events, and general troubleshooting.
• Support onboarding and offboarding of employees in both entities, maintaining accurate and compliant HR and employment documentation.
• Maintain confidentiality and exercise sound judgment when handling sensitive corporate, financial, and personnel information.
• Anticipate needs and proactively flag compliance deadlines, renewals, or administrative gaps before they become issues.

What We Are Looking For

Required

• 5+ years of experience as an Office Manager, Executive Assistant, Personal Assistant, or in a similar corporate administration role, ideally supporting senior executives.
• Hands-on experience with UAE corporate administration and compliance, for example trade licenses, visas, free zone or mainland company documentation and renewals.
• Exceptional organizational and multitasking skills, with strong attention to detail and follow-through.
• A proactive, self-starting approach, comfortable identifying priorities and taking ownership without close supervision.
• Excellent written and verbal English communication skills.
• High level of discretion and professionalism when handling confidential information.
• Based in Dubai, UAE, with willingness and flexibility to travel periodically between the Dubai and Abu Dhabi offices.

Nice to Have

• Prior experience in a startup, tech, or crypto/fintech environment.
• Experience supporting the setup or administration of a new corporate entity in the UAE.
• Familiarity with HR information systems (such as BambooHR) and standard office/productivity tools (Google Workspace, Slack, etc.).
• Additional language skills beyond English.

Why Join Us

• Competitive salary and benefits package
• One of the most recognized names in crypto
• A collaborative, in-person team culture in our Dubai office, with the option to work from home once a week when needed
• Room to grow in a fast-moving global organization