OFFICE MANAGER & ACCOUNTANT

Confidential Company; Dubai; On-site; AED 65,000 - 95,000; Full time

Job summary

Confidential Company in Dubai seeks a reliable accounting and office administrator to manage daily accounting, invoicing, payable/receivable processes and office operations.

You will work with Zoho Books or similar software, prepare reports, support budgeting and tax compliance, and coordinate with external accountants and visa/PRO procedures.

Candidates with UAE experience and strong English communication will excel in this role; a detail-oriented, proactive approach is essential.

Qualifications

• Knowledge of UAE accounting practices, VAT and corporate tax requirements.
• Experience in combined accounting, finance and office administration.
• Experience with external accountants, tax consultants, banks and government processes.
• Familiarity with UAE visa and PRO procedures.
• Previous UAE work experience preferred.
• Strong written and verbal English communication.

Responsibilities

• Manage day-to-day accounting and bookkeeping activities.
• Prepare and issue customer invoices and follow up on payments.
• Record supplier invoices, payments, expenses and other financial transactions.
• Maintain up-to-date accounting records using Zoho Books or similar accounting/invoicing software.
• Prepare monthly, quarterly and annual financial reports and account reconciliations.
• Support budgeting, cash-flow monitoring and financial reporting.
• Coordinate with external tax and accounting agency and provide required documentation.
• Support UAE VAT, Corporate Tax audits and statutory reporting in coordination with external advisors.
• Manage bank-related documentation, payment records and financial administration.
• Manage petty cash, reimbursements and office-related payments.
• Maintain filing and documentation of invoices, contracts and receipts.

Skills

English proficiency

Organizational skills

Independent worker

Multitasking

Attention to detail

Tools

Zoho Books

Microsoft Excel

Microsoft Office

Job description

• Manage day-to-day accounting and bookkeeping activities
• Prepare and issue customer invoices and follow up on payments and outstanding receivables
• Record supplier invoices payments expenses and other financial transactions
• Maintain accurate and up-to-date accounting records using Zoho Books or similar accounting invoicing platforms
• Prepare monthly quarterly and annual financial reports and account reconciliations
• Support budgeting cash-flow monitoring and financial reporting
• Coordinate with the company s external tax and accounting agency and provide all required documentation
• Support UAE VAT Corporate Tax audit and other statutory reporting and compliance requirements in coordination with external advisors
• Manage bank-related documentation payment records and financial administration
• Manage petty cash expense claims reimbursements and office-related payments
• Maintain proper filing and documentation of invoices contracts receipts and financial records
• Manage daily office administration and general office requirements
• Coordinate with suppliers service providers business centers and other external partners
• Handle employee administrative matters including visa processes PRO-related activities renewals and supporting documentation
• Maintain employee records leave records and other HR-related administrative documentation
• Coordinate travel-related administration and business travel requirements when required
• Support management with reports correspondence documentation and general administrative tasks
• Ensure the smooth and professional day-to-day operation of the office
• Previous professional experience in a combined accounting, finance, and office administration role
• Good knowledge of UAE accounting practices, VAT and Corporate Tax requirements
• Practical experience with Zoho Books or similar accounting/invoicing software is highly preferred
• Strong knowledge of Microsoft Excel and Microsoft Office
• Experience dealing with external accountants, tax consultants, banks, suppliers, and government-related processes
• Familiarity with UAE visa and PRO procedures is an advantage
• Excellent organizational skills with strong attention to detail
• Ability to work independently, prioritize responsibilities, and manage multiple tasks simultaneously
• Strong written and verbal communication skills in English
• Previous experience working in the UAE is highly preferred
• Experience within the exhibition, events, conference, or related B2B industry would be an advantage

Location: Dubai, UAE

Employment: Full-time

We are looking for a reliable, detail-oriented, and proactive professional who can take ownership of both the company’s accounting administration and the smooth day-to-day management of the office.