Office Manager

DiliTrust; Dubai; On-site; AED 78,120 - 122,760; Full time

Job summary

DiliTrust, a leading legal tech SaaS publisher, seeks an experienced Office Administrator in Dubai to manage administrative operations, HR support, budgeting, and invoicing. You will coordinate with multiple departments and ensure smooth office functioning in a dynamic, multicultural environment.

Ideal candidates have 3+ years in office administration, strong MS Office skills, and fluency in English, Arabic, and French.

Qualifications

• 3 years of experience in office administration.
• Office management experience.
• Excellent computer skills with MS Word, Excel, Outlook and PowerPoint.
• Fluent in English, Arabic and French.

Responsibilities

• Administer office operations and maintain records to support daily business.
• Coordinate HR tasks including onboarding, contracts and benefits.
• Support budgeting activities, invoicing and expense reporting.
• Record contracts, amendments and customer orders in internal systems, and issue invoices.
• Coordinate meetings, travel, and internal communications with stakeholders.

Skills

Office administration

Office management

English fluency

Arabic fluency

French fluency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Ready to be part of the Legal Tech revolution?

As the leading SaaS publisher in Europe, Dilitrust is transforming legal departments worldwide with cutting-edge technology.

What will you find at DiliTrust?

Innovation: Be at the forefront of legal tech advancements.

Global Impact: Collaborate with diverse teams in an international and multicultural context.

Career growth: Grow and develop within the future unicorn of legal tech.

Stimulating workplace: Experience the positive Happy at Work environment.

Your tasks:

Administrative and Office Operations

• Manage office supply inventory and place necessary orders
• Oversee office maintenance, cleaning, and security
• Coordinate office layout, seating arrangements, and workspace optimization
• Organize and maintain company records, documents, and databases
• Manage all administrative procedures related to immigration: preparing required documents, tracking visa and work permit applications, coordinating with authorities, specialized agencies, and embassies, and staying updated on regulatory changes.
• Support foreign employees with their onboarding and legal compliance: preparing arrival documentation, monitoring deadlines (renewals, authorizations), and coordinating internally to ensure smooth integration and full compliance with legal requirements.

Human Resources and Employee Support

• Assist with onboarding new employees and organizing orientation sessions
• Act as a point of contact for employee inquiries regarding office policies
• Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
• Plan and coordinate team-building activities and corporate events

Financial and Budget Management

• Manage office budgets, monitor expenses, and process invoices
• Collaborate with the finance team on expense reporting and cost optimization
• Negotiate contracts with suppliers and service providers

Sales administration and invoicing

• Record contracts, amendments, signed quotes, and customer orders in the internal information system
• Issue customer invoices
• Monitor accounts receivable and follow up with customers in collaboration with the customer service team
• Share all relevant information with internal and external stakeholders, including the accounting firm

Communication and Coordination

• Serve as a liaison between various departments and external stakeholders
• Manage internal communications and distribute company-wide announcements
• Schedule and coordinate meetings, travel, and logistics

  Profile required

  • 3 years of experience in office administration
  • Office management experience.
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Fluent English, Arabic & French

  Our values:

  At DiliTrust, our values guide everything we do. Trust is our foundation, ensuring transparency and integrity in every action.

  We promote inclusion, fostering a culture of empathy, diversity and belonging, where everyone's voice is valued.

  We foster a hands on spirit, encouraging initiative, resilience and action-oriented thinking to meet challenges.

  We strive for excellence, constantly pushing boundaries to drive innovation, and demonstrating generosity in all our endeavors.

  Above all, we succeed as a team, united by a common goal: collaboration.

  Recruitment process:

  1. HR interview