Office Assistant

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing company in Dubai is seeking a proactive Office Assistant to manage administrative tasks and support various departments. The ideal candidate will have at least 2 years of experience, excellent communication skills, and proficiency in Microsoft Office. Responsibilities include managing schedules, organizing files, and assisting with invoicing. This full-time position offers an opportunity to contribute to a dynamic work environment focused on efficiency and productivity.

Qualifications

• Minimum of 2 years experience in a similar office administrative role.
• Proficient in Microsoft Office Suite and other relevant office software.
• Excellent verbal and written communication skills with attention to detail.

Responsibilities

• Manage and organize the scheduling of senior office staff.
• Answer and direct phone calls while taking messages.
• Maintain and update company databases and filing systems.
• Assist in preparing and editing correspondence and documents.
• Provide support in processing invoices and billing activities.

Skills

Organizational skills

Communication skills

Multitasking

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

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As an Office Assistant, you'll be a vital part of ensuring smooth and efficient operations within our company. Your role is multifaceted and includes managing administrative tasks, maintaining records, and providing general support to ensure an organized work environment. You will interact with various departments, handle correspondence, and assist in the coordination of meetings and events. Your ability to multitask and communicate effectively will aid in the seamless execution of office functions. This role demands a proactive individual with strong organizational skills who can assist in elevating workplace productivity and streamlining processes. Join us to contribute your skills to a dynamic and supportive work environment!

Responsibilities

• Manage and organize the scheduling and calendar of senior office staff.
• Answer and direct phone calls, taking messages as necessary.
• Maintain and update company databases and office filing systems.
• Order and manage office supplies and handle supply inventory.
• Assist in preparing and editing correspondence, communications, and other documents.
• Support the preparation and coordination of meetings and conferences.
• Provide support in processing invoices and office-related billing activities.
• Handle incoming and outgoing mail, packages, and courier services efficiently.
• Provide hospitality services such as arranging refreshments for meetings.
• Assist with the onboarding process for new hires, ensuring a smooth transition.
• Produce reports, presentations, and briefs as required by management.
• Support office team with administrative projects and day-to-day tasks as needed.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Minimum of 2 years experience in a similar office administrative role.
• Proficient in Microsoft Office Suite and other relevant office software.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, with attention to detail.
• Ability to multitask and meet tight deadlines in a fast-paced environment.
• Discretion and confidentiality in handling sensitive company information.

Job Details

• Role Level: Mid-Level
• Work Type: Full-Time
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• Country: United Arab Emirates
• City: Dubai
• Company Website: https:// мнение mate.com
• Job Function: Administrative Support
• Company Industry / Sector: Recruitment & Staffing

About the Company

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