Office Assistant

Jobs For Humanity; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A support service organization in Abu Dhabi seeks a full-time Clerical Support role. Responsibilities include managing mail, delivering messages, and providing refreshments. Ideal candidates should possess strong communication skills and be proficient in MS Office. This role requires attention to detail and effective time management.

Responsibilities

• Furnish workers with clerical supplies.
• Open, sort, and distribute incoming mail.
• Deliver oral or written messages.
• Collect and distribute paperwork between departments.
• Tabulate and file articles and records.
• Deliver mail and packages between departments.
• Provide refreshments to staff and guests.
• Adhere to internal procedures and policies.
• Handle miscellaneous tasks as assigned.
• Operate switchboard equipment for incoming calls.
• Determine caller intent and connect appropriately.
• Maintain and update telephone directories.
• Log all calls placed for billing purposes.
• Report telephone equipment issues.

Skills

Communication skills

Attention to details

Time management

Prioritizing workloads

MS Office; Computer Literate

Job description

To assist any staff as required and save their time by carrying out menial jobs.

Main Functions and Responsibilities

1. Furnishes workers with clerical supplies.
2. Opens sorts and distributes incoming mail and collects seals and stamps outgoing mail.
3. Delivers oral or written messages.
4. Collects and distributes paperwork from one department to another.
5. Marks tabulates and files articles and records.
6. Deliver mail messages documents and packages between departments of establishment
or to other business establishments.
7. Providing staff and guests with refreshments as requested.
8. Adheres to the contents of the Companys overall internal procedures and policies.
9. Miscellaneous tasks within the scope of work as assigned by the direct manager.
10. Operates switchboard equipment in order to answer incoming calls.
11. Determines intent of caller and makes appropriate connection.
12. Receives and routes a variety of calls for general business information including customer
inquiries and complaints emergencies etc.
13. Assists in maintaining and updating telephone directories and via computerized data base
when notified of changes in order to access correct information. a log of all calls placed on a daily basis whether business or personal for billing
purposes.
15. Assists in reporting telephone equipment or service complaints and problems.

Qualifications :

• Communication skills
• Attention to details
• Time management
• Prioritizing workloads
• MS Office; Computer Literate.

Additional Information :

Remote Work :

No

Employment Type :

Full-time