Materials Procurement Specialist — Luxury Hospitality

Kimpton; United Arab Emirates; On-site; AED 223,000 - 357,000; Full time

Job summary

InterContinental Hotels Group at Dubai Festival City is seeking a Procurement Officer to join our Procurement team. You will secure delivery of quality products at optimal prices, manage purchase orders, and ensure timely procurement to support hotel operations across four properties within the cluster.

You will build strong vendor relationships, obtain multiple quotations, monitor supplier performance, and uphold the IHG vendor code of conduct while adhering to our procurement policies and

Qualifications

• Bachelor’s degree in business administration.
• At least 2 years of work experience.
• Proficiency in MS Office.
• Familiarity with Jana Sky Soft is an advantage.
• Strong team collaboration skills.

Responsibilities

• Secure delivery of best possible products at the best possible price within required time frame while conforming to the quality and hygiene standards of the hotel.
• Ensure proper filing and allocation of the purchase orders and required supporting documentation as per the Procurement Policy.
• Ensures timely delivery of goods and services.
• Monitors discrepancies between the supplier’s quotation and delivered price, noted by the Receiving Agent and records these cases as glitches in the Vendor Performance Review (VPR).
• Manages vendor relationships and establishes contact with suitable/ prospective vendors as per the Procurement Policy.
• Maintain list of approved and non-preferred vendors as per the respective HODs vendor performance feedback report and in accordance with the Procurement Policy.
• Responsible for scheduling VPR meeting with top vendors representing 80 % of total spend and volume as per category.
• Provides information to the Department Heads on the market trends with regards to the pricing and availability of all products.
• Adhere to/promote the IHG vendor code of conduct.
• Makes sure that three (3) quotations are obtained for each purchase request for all the direct items unless the 3 bids rule can be abstained as per the Procurement Policy.
• Makes sure that all the purchase orders allocated are approved before acquiring the materials.
• Ensures adherence to the urgent procurement policy for the assigned category including PR allocation.
• Provides the Procurement Management with periodic market survey/tender on the products for the assigned category.
• Monitors the cash purchase as and when petty cash is handed over by the Assistant Procurement Manager/Procurement Manager/Director of Procurement. Makes sure that all Petty Cash voucher are submitted to the Assistant Procurement Manager/Procurement Manager/Director of Procurement to claim reimbursement according to the Procurement Policy.
• Day to day administrative tasks to be performed for the department that includes documentation, tracking of interdepartmental documents handover, log books, stationery, etc.

Skills

MS Office

Team collaboration

Education

Bachelor’s degree in business administration

Tools

Jana Sky Soft

Job description

InterContinental Hotels Group at Dubai Festival City is seeking a Procurement Officer to join our Procurement team. You will secure delivery of quality products at optimal prices, manage purchase orders, and ensure timely procurement to support hotel operations across four properties within the cluster.

You will build strong vendor relationships, obtain multiple quotations, monitor supplier performance, and uphold the IHG vendor code of conduct while adhering to our procurement policies and