Materials Procurement Lead — Hospitality

Kimpton; United Arab Emirates; On-site; AED 180,000 - 240,000; Full time

Job summary

InterContinental Dubai Festival City is seeking a Procurement Executive to join the Procurement team. You will secure deliveries of the best products at the best prices, managing vendor relations and ensuring timely fulfillment while upholding quality and hygiene standards.

Your day-to-day involves handling purchase orders, supporting documentation, and collaborating with department heads to monitor market trends and savings opportunities.

Qualifications

• Bachelor’s degree in business administration or equivalent.
• At least 2 years of work experience in hotel procurement as supervisor.
• Proficiency in MS Office
• Familiarity with Jana Sky Soft is an advantage.
• Strong team collaboration skills
• Strong negotiation skills
• Knowledge of UAE market

Responsibilities

• Secure delivery of best possible products at the best possible price within required timeframe while conforming to the quality and hygiene standards of the hotel.
• Ensure proper filing and allocation of the purchase orders and required supporting documentation as per the Procurement Policy.
• Ensures timely delivery of goods and services.
• Monitors discrepancies between the supplier’s quotation and delivered price, noted by the Receiving Agent and records these cases as glitches in the Vendor Performance Review (VPR).
• Manages vendor relationships and establishes contact with suitable/ prospective vendors as per the Procurement Policy.
• Responsible for resolving issues with vendors/delivered items or services raised by colleagues or HODs, filling up complaint forms, when necessary,
• Responsible for respective category vendor performance management, including but not limited to updating Vendor Performance Report on a weekly basis, maintaining vendor performance feedback report from cluster’s Department Heads (HOD), bringing issues to attention of the management when deemed necessary.
• Maintain list of approved and non-preferred vendors as per the respective HODs vendor performance feedback report and in accordance with the Procurement Policy.
• Responsible for scheduling VPR meeting with top vendors representing 80 % of total spend and volume as per category.
• Provides information to the Department Heads on the market trends with regards to the pricing and availability of all products.
• Operates under minimum supervision and maintains close liaison with the Procurement Management regarding the departmental goals and is responsible for driving the respective category’s targets, including market survey and savings.
• Adhere to/promote the IHG vendor code of conduct.
• Makes sure that three (3) quotations are obtained for each purchase request for all the direct items unless the 3 bids rule can be abstained as per the Procurement Policy.
• Makes sure that all the purchase orders allocated are approved before acquiring the materials.
• Ensures adherence to the urgent procurement policy for the assigned category including PR allocation.
• Provides the Procurement Management with periodic market survey/tender on the products for the assigned category.
• Monitors the cash purchase as and when petty cash is handed over by the Assistant Procurement Manager/Procurement Manager/Director of Procurement. Makes sure that all Petty Cash voucher are submitted to the Assistant Procurement Manager/Procurement Manager/Director of Procurement to claim reimbursement according to the Procurement Policy.
• Day to day administrative tasks to be performed for the department that includes documentation, tracking of interdepartmental documents handover, log books, stationery, etc.

Skills

MS Office

Negotiation

Education

Bachelor's degree in business administration

Tools

Jana Sky Soft

Job description

InterContinental Dubai Festival City is seeking a Procurement Executive to join the Procurement team. You will secure deliveries of the best products at the best prices, managing vendor relations and ensuring timely fulfillment while upholding quality and hygiene standards.

Your day-to-day involves handling purchase orders, supporting documentation, and collaborating with department heads to monitor market trends and savings opportunities.