Materials Procurement Officer – Luxury Hospitality Buyer

IC - Dubai Festival City (DXBHB); Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

InterContinental Dubai Festival City is seeking a Procurement Officer to join the Procurement team. You will secure delivery of the best products at optimal prices, ensure timely orders, and maintain documentation in line with our Procurement Policy.

Key duties include managing vendor relationships, obtaining bids, monitoring spend via Vendor Performance Reviews, and providing market insights to department heads. A Bachelor’s in business administration and 2+ years’ experience are required.

Qualifications

• Bachelor’s degree in business administration is required.
• At least 2 years of work experience.
• Proficiency in MS Office is required.
• Familiarity with Jana Sky Soft is an advantage.
• Strong team collaboration skills are required.

Responsibilities

• Secure delivery of best possible products at the best possible price within required time frame while conforming to the quality and hygiene standards of the hotel.
• Ensure proper filing and allocation of the purchase orders and required supporting documentation as per the Procurement Policy.
• Ensures timely delivery of goods and services.
• Monitors discrepancies between the supplier’s quotation and delivered price, noted by the Receiving Agent and records these cases as glitches in the Vendor Performance Review (VPR).
• Manages vendor relationships and establishes contact with suitable/ prospective vendors as per the Procurement Policy.
• Maintain list of approved and non-preferred vendors as per the respective HODs vendor performance feedback report and in accordance with the Procurement Policy.
• Responsible for scheduling VPR meeting with top vendors representing 80 % of total spend and volume as per category.
• Provides information to the Department Heads on the market trends with regards to the pricing and availability of all products.
• Adhere to/promote the IHG vendor code of conduct.
• Makes sure that three (3) quotations are obtained for each purchase request for all the direct items unless the 3 bids rule can be abstained as per the Procurement Policy.
• Makes sure that all the purchase orders allocated are approved before acquiring the materials.
• Ensures adherence to the urgent procurement policy for the assigned category including PR allocation.
• Provides the Procurement Management with periodic market survey/tender on the products for the assigned category.
• Monitors the cash purchase as and when petty cash is handed over by the Assistant Procurement Manager/Procurement Manager/Director of Procurement. Makes sure that all Petty Cash voucher are submitted to the Assistant Procurement Manager/Procurement Manager/Director of Procurement to claim reimbursement according to the Procurement Policy.
• Day to day administrative tasks to be performed for the department that includes documentation, tracking of interdepartmental documents handover, log books, stationery, etc.

Skills

MS Office

Jana Sky Soft

Teamwork

Education

Bachelor’s degree in business administration

Tools

MS Office

Jana Sky Soft

Job description

InterContinental Dubai Festival City is seeking a Procurement Officer to join the Procurement team. You will secure delivery of the best products at optimal prices, ensure timely orders, and maintain documentation in line with our Procurement Policy.

Key duties include managing vendor relationships, obtaining bids, monitoring spend via Vendor Performance Reviews, and providing market insights to department heads. A Bachelor’s in business administration and 2+ years’ experience are required.