Maintenance Coordinator (Facility Management Operations Coordinator)

Jobs at Dubai; Dubai; On-site; AED 89,000 - 156,000; Full time

Benefits offered by this job

Competitive salary package

Medical Insurance Plan

Air Ticket Allowance

Comprehensive training and support

Dynamic working environment

Great working environment

Job summary

Deluxe Holiday Homes in Dubai is seeking a Maintenance Coordinator to oversee the maintenance department, coordinating procurement, scheduling, and contractor liaison to ensure smooth operations. You will maintain records, monitor progress, and prepare reports on maintenance activities and budgets.

The role requires a diploma or related degree, strong organizational skills, and experience in FM coordination.

Qualifications

• Diploma or equivalent; a degree in a related field is a plus.
• Proven experience in maintenance coordination, FM Coordinator or a similar role.
• Strong knowledge of maintenance procedures, equipment, and safety practices.
• Excellent organizational and time management skills.
• Proficient in using maintenance management software and other relevant computer applications.
• Strong communication and interpersonal skills.
• Should possess a strong understanding of Dubai’s locations.

Responsibilities

• Coordinate with the procurement department to order necessary maintenance materials and supplies.
• Maintain accurate records of inventory levels and ensure timely reordering to avoid shortages.
• Receive, inspect, and organize incoming materials and supplies.
• Ensure that materials are stored safely and efficiently, complying with company standards and regulations.
• Arrange work or shift schedules for the maintenance team to ensure coverage and optimal performance.
• Monitor the progress of maintenance tasks and adjust schedules as needed to meet operational demands.
• Coordinate with other departments to prioritize maintenance tasks and minimize downtime.
• Communicate effectively with the maintenance team, procurement department, and other stakeholders to ensure smooth operations.
• Prepare and submit regular reports on maintenance activities, material usage, financial reports and team performance.
• Address any issues or concerns promptly and escalat to the Maintenance Manager when necessary.
• Ensure that all maintenance activities comply with company policies, industry standards, and regulatory requirements.
• Maintain accurate and up-to-date maintenance records, including work orders, equipment logs, and inventory lists.
• Assist in the preparation of the maintenance budget and monitor expenses to stay within budgetary constraints.
• Support the Maintenance Manager in various administrative tasks as needed.
• Coordinating security passes for building access
• Liaising with third-party contractors as necessary
• Capturing before-and-after pictures of completed tasks.

Skills

Organizational skills

Time management

Communication skills

Maintenance coordination

FM software (CMMS)

Education

Diploma or equivalent

Degree in related field (plus)

Job description

Maintenance Coordinator (Facility Management Operations Coordinator)

Job description

Deluxe Holiday Homesis Dubai’s leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 680+ properties and employ a dedicated team of over 240+ professionals.

About the Role:
As a Maintenance Coordinator you will play a pivotal role in ensuring the smooth functioning of the maintenance department by overseeing various tasks including procurement, scheduling, coordination with third-party contractors, and maintaining records.

Responsibilities:

• Coordinate with the procurement department to order necessary maintenance materials and supplies.
• Maintain accurate records of inventory levels and ensure timely reordering to avoid shortages.
• Receive, inspect, and organize incoming materials and supplies.
• Ensure that materials are stored safely and efficiently, complying with company standards and regulations.
• Arrange work or shift schedules for the maintenance team to ensure coverage and optimal performance.
• Monitor the progress of maintenance tasks and adjust schedules as needed to meet operational demands.
• Coordinate with other departments to prioritize maintenance tasks and minimize downtime.
• Communicate effectively with the maintenance team, procurement department, and other stakeholders to ensure smooth operations.
• Prepare and submit regular reports on maintenance activities, material usage, financial reports and team performance.
• Address any issues or concerns promptly and escalat to the Maintenance Manager when necessary.
• Ensure that all maintenance activities comply with company policies, industry standards, and regulatory requirements.
• Maintain accurate and up-to-date maintenance records, including work orders, equipment logs, and inventory lists.
• Assist in the preparation of the maintenance budget and monitor expenses to stay within budgetary constraints.
• Support the Maintenance Manager in various administrative tasks as needed.
• Coordinating security passes for building access
• Liaising with third-party contractors as necessary
• Capturing before-and-after pictures of completed tasks.

Benefits

• Competitive salary Package;
• Medical Insurance Plan;
• Air Ticket Allowance;
• Comprehensive training and support;
• A dynamic and supportive working environment;
• A great working environment;

Job requirements

Requirements:

• Diploma or equivalent; a degree in a related field is a plus.
• Proven experience in maintenance coordination, FM Coordinator or a similar role.
• Strong knowledge of maintenance procedures, equipment, and safety practices.
• Excellent organizational and time management skills.
• Proficient in using maintenance management software and other relevant computer applications.
• Strong communication and interpersonal skills.
• Should possess a strong understanding of Dubai’s locations.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.