Logistics, Shipping & Fleet Coordinator

Exotic Colors by MAYSARi; Abu Dhabi; On-site; AED 24,000 - 29,000; Full time

Benefits offered by this job

Employment Visa

Health Insurance

Annual Leave as per UAE Labor Law

Increment after probation based on %

Salary per month: AED 2350.00

Job summary

Exotic Colors by MAYSARi in Abu Dhabi seeks a Logistics/Shipping Coordinator to manage freight quotations, book shipments, and arrange insurance for goods. The role also covers near-expiry stock management across locations and coordinating with the warehouse and retail teams.

Additionally, you will handle fuel expense submissions, pest control coordination, and monitor vehicle service schedules in the UAE, leveraging Zoho tools for billing and records.

Qualifications

• Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• 2–4 years of experience in freight/shipping coordination, logistics operations, or a similar multi-responsibility operations/admin role.
• Retail, FMCG, or trading company experience with regular import shipments (sea and/or air freight) is preferred.
• Prior exposure to fleet or facilities coordination and familiarity with UAE market and local providers.

Responsibilities

• Contact shipping/freight companies to obtain quotations and book shipments; submit the shipping cost as a bill in the system.
• Arrange shipment insurance with the insurer and create corresponding insurance bills.
• Handle near-expiry items, coordinating with warehouse and retail teams.
• Submit fuel expenses for company vehicles and coordinate with service centers.
• Coordinate pest control for all locations and monitor vehicle servicing schedules.

Skills

Freight quotations

Shipment booking

Zoho Inventory

Zoho Expenses

UAE driving license

Multi-tasking

Education

Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field

Tools

Zoho Inventory

Zoho Expenses

Job description

• Contact shipping/freight companies to obtain quotations and book shipments; submit the shipping cost as a bill in the system once confirmed.
• Contact the insurance company to arrange shipment insurance and create the corresponding insurance bills.
• Handle and follow up on near-expiry items across locations, coordinating pull-out and rotation with the warehouse and retail team.
• Submit fuel expenses (ADNOC) for all company vehicles.
• Coordinate pest control service for all shop locations, the warehouse, and the office.
• New responsibility for this role: check the condition of company vehicles and monitor their service schedule, flagging any vehicle due for maintenance or repair.

Requirements

Required Educational Qualification

Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.

2–4 years of experience in freight/shipping coordination, logistics operations, or a similar multi-responsibility operations/admin role.

Retail, FMCG, or trading company experience with regular import shipments (sea and/or air freight) is preferred. Prior exposure to fleet or facilities coordination (vehicle servicing, fuel cards, or vendor-managed services like pest control) is a strong advantage. UAE market experience preferred, including familiarity with local freight forwarders and insurance providers.

Specific Skills Or Certifications Required

• Experience requesting freight quotations and booking shipments (sea and air), and basic familiarity with shipping terms (e.g. CPT, FOB).
• Working knowledge of Zoho Inventory / Zoho Expenses for creating bills (shipping, insurance, fuel) — or comparable accounting software.
• Valid UAE driving license — required for vehicle checks and coordinating with service centers.
• Organized enough to track multiple recurring obligations in parallel: shipments in transit, insurance policies, near-expiry stock, fuel cards, pest control visits, and vehicle service due dates.
• Freight forwarding or logistics certification is a plus but not required.

Benefits

• Employment Visa
• Health Insurance
• Annual Leave as per UAE Labor Law
• Increment after probation based on Performance
• Salary per month: AED 2350.00