Logistics & Quality Coordinator

Qi Group; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

QI Group in Dubai is seeking a Logistics & Quality Coordinator to manage receiving, inspection, storage and dispatch of goods for UAE operations. The role emphasizes accurate stock recording and adherence to quality standards to ensure orders leave the warehouse complete and on time.

Working hands-on in the warehouse, you will apply FIFO/FEFO, perform cycle counts and maintain robust ERP/WMS records, collaborating with freight forwarders and internal teams for smooth operations.

Qualifications

• Minimum high school certificate or diploma.
• 1–5 years of hands-on warehouse experience, ideally including receiving or quality inspection.
• Working knowledge of ERP/WMS systems and basic Excel.
• Able to read and check shipping documents (packing lists, invoices, delivery notes).
• Strong attention to detail and ability to work under pressure.

Responsibilities

• Receive inbound containers and local deliveries and check quantities against packing lists and purchase orders.
• Inspect incoming, outgoing and returned goods for defects and non-conformities.
• Maintain stock levels and carry out regular cycle counts and physical inventory checks.
• Keep storage areas organized, labelled and safe, applying FIFO/FEFO principles.
• Inspect and process returns, coordinate with warehouse teams on scrap forms.
• Coordinate with Materials for new products and BOM updates.
• Record receipts, stock movements and dispatches in ERP/WMS with auditable records.
• Collaborate with team to ensure accurate and timely order processing.

Skills

ERP/WMS

Excel

Attention to detail

Reading shipping docs

Education

High school diploma

Job description

The Logistics & Quality Coordinator is a hands-on, warehouse-based role responsible for receiving, inspecting, storing and dispatching goods for the UAE operation. The role ensures every shipment is checked against its documents and quality standards, stock is accurately recorded and correctly stored, and orders leave the warehouse complete, on time and in the right condition. The main duties and responsibilities are:

Receiving & Dispatch Coordination

Physically receive inbound import containers and local deliveries. Check quantities and condition against packing lists, invoices and purchase orders, and report any discrepancies to the Assistant Logistics Manager – Import. Coordinate delivery and collection schedules with freight forwarders, couriers and 3PL drivers, and prepare outbound shipments with the correct documentation.

Quality Control

Inspect incoming, outgoing and returned goods, materials and packaging for defects, damage or non-conformities. Place non-conforming stock on hold, record findings in QC reports and share them with the relevant teams. Liaise closely with the QC team in KL on new product launches, quality standards and training.

Inventory Management

Maintain stock levels of kitting and packing materials, raise replenishment requests on time and track consumption. Carry out regular cycle counts and coordinate physical inventory counts, investigating and reporting any variances.

Warehouse Operations

Keep storage areas organised, clean and safe for efficient material handling. Ensure every stock item and location is correctly labelled and that products are placed in their designated locations. Apply FIFO/FEFO principles to minimise expiry and write-offs. Operate warehouse equipment safely and follow all health and safety procedures.

Returns & Scrap

Receive and inspect returned goods, determine whether they are fit for resale, rework or disposal, and update the GRN in the system. Coordinate with MENA warehouse teams on the issuance and approval of scrap forms.

New Products & Materials

Work closely with the Materials team on new product launches and Bill of Material updates, ensuring kitting and packing materials are ready ahead of each launch.

Systems & Documentation

Record all receipts, stock movements, dispatches and returns in the ERP/WMS in real time, and maintain accurate, auditable records of shipped and received items.

Teamwork

Work closely with order pickers, packers and the wider logistics team to ensure orders are processed accurately, efficiently and on time.

Key Performance Indicators:

• Receiving accuracy and time to resolve discrepancies
• Inspection turnaround and QC hold resolution time
• Inventory accuracy (cycle count variance)
• Expiry, damage and scrap write-off value
• Order accuracy and on-time dispatch

Qualifications:

• Minimum high school certificate or diploma
• 1–5 years of hands-on warehouse experience, ideally including receiving or quality inspection
• Working knowledge of ERP/WMS systems and basic Excel
• Able to read and check shipping documents (packing lists, invoices, delivery notes)
• Strong attention to detail
• Ability to work under pressure, meet deadlines and perform physical warehouse work
• Good spoken and written English; Arabic is an advantage