Logistics Executive

Al Futtaim Private Company (LLC); Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Al Futtaim Private Company (LLC) in Dubai seeks an organized coordinator to manage end-to-end supply chain tasks in SAP MM, from vendor and brand setup to stock receipt at the warehouse. You will coordinate with EIT Finance, Brand, and 3PL providers to ensure smooth inbound activities and documentation from shipment handover to stock receipt.

In addition, you will process outbound orders, prepare proforma invoices, manage shipments through 3PL, and handle weekly payments for 3PL invoices.

Qualifications

• Bachelor's degree in a related field.
• 2-3 years of experience in administration and sales coordination.
• Proficiency in MS Office and PC knowledge required.
• Knowledge of accounting practices and detailed report analysis skills.

Responsibilities

• Inbound SAP MM activities including vendor and brand creation.
• Process sales orders in SAP and prepare proforma invoices.
• Initiate weekly payments for 3PL invoices and other costs.
• Reconcile overseas stock reports with SAP stocks and coordinate with warehouse teams.

Skills

Analytical skills

Attention to detail

Multitasking

Communication

Education

Bachelor's degree

Tools

MS Office

PC knowledge

Job description

Inbound Activities

Perform all inbound activities in SAP - Material Management including vendor creation MC creation and brand creation in coordination with EIT Finance and Brand Coordinate with warehouse vendors insurance 3PL clearing agent and brand team for end-to-end supply chain activities and documentation from shipment handover to stock receipt at the warehouse Process bank guarantees LCs and DPs monthly in coordination with brand managers and order study approvals Coordinate with suppliers banks clearing agents etc to clear consigned shipments to the bank and complete payment clearance with LIV Provide all documentation to SSF Finance for clearing advance payments against bank guarantees Follow up with vendors to update the monthly import plan and manage import reports for finance

Outbound Activities

Process all sales orders in SAP based on stock allocation and prepare proforma invoices Provide missing pricing data to be updated by the brand Process deliveries in SAP for picking packing and invoicing Facilitate shipment through 3PL by processing outbound documents including invoices packing lists and shipment attestations for different country requirements

Processing Payments

Initiate the payment process for 3PL invoices freight courier customs etc weekly and prepare a database for monitoring and analysis

Inventory Control

Reconcile overseas operations stock reports with SAP stocks every fortnight and coordinate with the warehouse sourcing and finance departments to eliminate discrepancies

Required Skills To Be Successful

• Strong analytical ability and attention to detail.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Effective communication and positive attitude.
• Understanding of merchandising, planning, and sales processes.

What Qualifies You For The Role

• Bachelor's degree in a related field.
• 2-3 years of experience in administration and sales coordination.
• Proficiency in MS Office and PC knowledge required.
• Knowledge of accounting practices and detailed report analysis skills.