Logistics Admin Coordinator

Phoenician Uae; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Phoenician Technical Services in Dubai is seeking a motivated Logistics Admin Coordinator to join our team. This full-time role offers immediate joining and involves coordinating attendance, timesheets, LPOs, and reporting within a busy construction/industrial setting.

You will liaise with logistics, site teams, procurement, and suppliers while ensuring accurate documentation and timely payments. Prior logistics coordination or admin experience is preferred.

Qualifications

• Bachelor’s degree or Diploma in Logistics, Supply Chain Management or related field.
• 2 to 3 years of experience in Logistics Coordination or Office Administration within the Construction or Industrial sector.
• Experience in construction or site-based projects is preferred.
• Good knowledge of attendance, time sheets, overtime, and shift records.
• Strong Excel skills and MS Office proficiency.
• Clear verbal and written skills to liaise with carriers, warehouse teams, suppliers and management.
• Strong problem-solving and multi-tasking skills to handle fast-paced changes on active construction projects.

Responsibilities

• Record and maintain daily staff attendance, verifying with site teams and Project Managers.
• Review and resolve attendance discrepancies before final submission.
• Receive, verify, and maintain monthly timesheets for rental manpower, machinery, and equipment.
• Cross-check supplier timesheets against site attendance and operational records.
• Monitor machinery and equipment utilization and prepare timesheets in the required company format.
• Coordinate with logistics, transport, manpower, and equipment rental suppliers.
• Review supplier pro forma invoices against approved timesheets and records.
• Coordinate Local Purchase Order (LPO) requests for manpower, machinery, equipment, and logistics services.
• Prepare daily, weekly, and monthly operational reports.
• Coordinate with Logistics, Site, Procurement, Accounts, suppliers, and management teams.
• Follow up on pending documentation, approvals, LPOs, invoices, and payments.
• Provide administrative support to the Logistics Manager and Operations team.

Skills

Attention to detail

Communication

Problem solving

Multi-tasking

Team coordination

Education

Bachelor’s degree or Diploma in Logistics, Supply Chain Management or related field

Tools

MS Office / Excel

Job description

Phoenician Technical Services is looking for a motivated and organized Logistics Admin Coordinator to join our team in Dubai.

Full Time | Immediate Joining

Key Responsibilities:

• Record and maintain daily staff attendance, verifying records with site teams and Project Managers.
• Review and resolve attendance discrepancies before final submission.
• Receive, verify, and maintain monthly timesheets for rental manpower, machinery, and equipment.
• Cross-check supplier timesheets against site attendance and operational records.
• Monitor machinery and equipment utilization and prepare timesheets in the required company format.
• Coordinate with logistics, transport, manpower, and equipment rental suppliers.
• Review supplier pro forma invoices against approved timesheets and operational records.
• Coordinate Local Purchase Order (LPO) requests for manpower, machinery, equipment, and logistics services.
• Prepare daily, weekly, and monthly operational reports.
• Coordinate with Logistics, Site, Procurement, Accounts, suppliers, and management teams.
• Follow up on pending documentation, approvals, LPOs, invoices, and payments.
• Provide administrative support to the Logistics Manager and Operations team.

Required Skills & Qualifications:

• Bachelor’s degree or Diploma in Logistics, Supply Chain Management or a related field
• 2 to 3 years of experience in Logistics Coordination or Office Administration within the Construction or Industrial sector
• Experience in construction or site-based projects is preferred
• Good knowledge of attendance, time sheets, overtime, and shift records
• Strong working knowledge of MS Office especially Microsoft Excel
• Clear verbal and written skills to liaise smoothly with carriers, warehouse teams, suppliers, and internal management
• Strong problem-solving and multi-tasking skills to handle fast-paced changes on active construction projects