Legal Executive Assistant: Precision Support for Partners

Gibson, Dunn & Crutcher LLP; Abu Dhabi; Presencial; AED 250.000 - 420.000; Tempo integral

Resumo da vaga

Gibson Dunn is seeking a Legal Executive Assistant to provide professional secretarial support to Partners, Associates and staff in Abu Dhabi. This role reports to the Director of Administration and Operations Manager.

Key duties include diary management, document production, complex travel arrangements, billing support, and timesheet entry. The successful candidate will have five years’ experience in a major UK or US law firm and be fluent in English with a discreet, professional approach.

Qualificações

• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and work effectively in a fast paced, professional environment.
• Ability to use own initiative, working independently and as a team member.
• Proactive attitude with a good work ethic.
• Excellent written and verbal communication skills.
• Professional, flexible and collaborative approach.
• Fluent in English (Arabic is a bonus), both verbal and written.
• Complete discretion and sound judgement when handling sensitive information.
• Willingness to build and improve secretarial skills.
• Knowledge of administrative procedures.
• Willingness to work overtime when required.
• Able to work to tight deadlines.

Responsabilidades

• Extensive and accurate diary management for all attorneys
• Document production, including heavy amendments and formatting, track changes (if applicable) and working in multiple versions of documents
• Arrange meetings, lunches and dinners and follow up with confirmations
• Complex travel arrangements, including flights, accommodation, visas and transfers
• Handle telephone queries and relay relevant messages accurately
• Photocopying, printing, binding, scanning and filing of original and electronic documents
• Involvement in the billing process; including distribution of prebills, liaising with the partner and accounts department to finalise bills and send to clients in a timely manner
• Timesheet entry for attorneys using Expert Time/iTimekeep
• Preparation of expense claims, invoice requests and petty cash reports
• Assist with the opening of new client files and new matters, including obtaining the necessary KYC documentation for every client
• Input client development events and meetings into InterAction
• Provide additional secretarial support for other partners/attorneys as required due to their Executive Assistant being absent
• Apart from the duties summarised herein, we retain the right to include other reasonable duties which are part of, and incidental to, this type of work.

Conhecimentos

Strong organisational skills

Attention to detail

Prioritisation skills

Initiative

Written and verbal communication

Professional, flexible andCollaborativ

Fluent in English

Discretion

Overtime willingness

Deadline driven

Ferramentas

Microsoft Office 365

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Adobe Acrobat DC Pro

iManage

Emburse

Workshare

InterAction

Descrição da vaga

Gibson Dunn is seeking a Legal Executive Assistant to provide professional secretarial support to Partners, Associates and staff in Abu Dhabi. This role reports to the Director of Administration and Operations Manager.

Key duties include diary management, document production, complex travel arrangements, billing support, and timesheet entry. The successful candidate will have five years’ experience in a major UK or US law firm and be fluent in English with a discreet, professional approach.