Legal Personal Assistant | Exec Support & BD Ops

Freshfields Bruckhaus Deringer; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Freshfields Bruckhaus Deringer Dubai is seeking a proactive Legal Secretary to support fee earners across the MENA region. The role focuses on personal assistant duties and office operations to meet business needs, including client liaison, diary management, travel, and billing support.

The successful candidate will have a formal legal secretarial qualification, outstanding communication, and robust IT skills (FileSite/Intapp/WorkDay/SalesForce/Foundation/IntroHive).

Qualifications

• Formal legal secretarial qualification is required.
• Excellent communication, both written and verbal.
• Administrative experience in a professional services environment.
• Strong organisational skills and attention to detail.
• Ability to prioritise and act on initiative.
• Ability to work to tight deadlines and under pressure.
• Flexible to work evenings/weekends if required.
• High proficiency in MS Word and PowerPoint; capable in Excel.

Responsibilities

• Respond to fee earners, prioritise client requests, and provide efficient, professional assistance.
• Manage fee earners’ diaries, arrange meetings, travel, and expense claims.
• Draft/proofread letters and documents; maintain filing and confidential materials.
• Support MBD duties, events, pitches, and client CVs where required.
• Maintain electronic filing and utilise Worksite for e-mail filing.
• Provide reception coverage and assist IT/KBD resources as needed.
• Assist with billing processes from first draft to end-to-end submission.

Skills

Legal secretarial skills

Excellent communication

Administrative support

Organisational skills

Prioritisation

Working under pressure

Team player

Flexible hours

Typing speed 60 wpm

Word and PowerPoint

Excel and spreadsheets

FileSite/Intapp/WorkDay usage

SalesForce/Foundation/IntroHive

Education

Formal legal secretarial qualification

Tools

FileSite

Intapp

WorkDay

SalesForce

Foundation

IntroHive

Job description

Freshfields Bruckhaus Deringer Dubai is seeking a proactive Legal Secretary to support fee earners across the MENA region. The role focuses on personal assistant duties and office operations to meet business needs, including client liaison, diary management, travel, and billing support.

The successful candidate will have a formal legal secretarial qualification, outstanding communication, and robust IT skills (FileSite/Intapp/WorkDay/SalesForce/Foundation/IntroHive).