Senior Legal Executive Assistant to Partners

Gibson Dunn; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Gibson Dunn is seeking a Legal Executive Assistant to provide comprehensive secretarial support to Partners, Associates and staff. The role reports to the Director of Administration and Operations Manager and requires superb organisational skills, discretion and the ability to manage multiple calendars, travel arrangements, document production and client intake.

Your duties include diary management, meeting coordination, billing support, timesheet entry, expense claims, and assisting with new

Qualifications

• Experience supporting Partners/Associates in a large law firm or professional services environment.
• Proficient with Microsoft Office 365 suite and document management systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage extensive diaries for attorneys with precision and calendar discipline.
• Produce and format documents, track changes, and work across multiple document versions.
• Arrange meetings, meals, and travel with complex itineraries and visa arrangements.
• Handle calls and relay messages accurately; provide secretarial coverage as needed.
• Assist with the billing process, prebills, and liaise with accounts to finalise invoices.

Skills

Diary management

Attention to detail

Time management

Discretion

Communication skills

Proactive

Independent work

Team player

Overtime readiness

Fluent English

Tools

Word

Excel

PowerPoint

Outlook

Adobe Acrobat DC Pro

iManage 10

Expert Time/iTimekeep

Emburse Enterprise

Workshare Professional

InterAction

Job description

Gibson Dunn is seeking a Legal Executive Assistant to provide comprehensive secretarial support to Partners, Associates and staff. The role reports to the Director of Administration and Operations Manager and requires superb organisational skills, discretion and the ability to manage multiple calendars, travel arrangements, document production and client intake.

Your duties include diary management, meeting coordination, billing support, timesheet entry, expense claims, and assisting with new